Indiana, United States
Salary Not Specified
Jan 07, 2021
Employment Type
Full Time
Posting Details

Position Title


Additional Information

Spelman Johnson is handling this posting and receiving applications. The link to their posting can be found at:

Founded in 1918, Ball State University ( BSU ) is recognized for embracing beneficence and the enduring values of excellence, innovation, courage, integrity, inclusiveness, social responsibility, and gratitude. Located in Muncie, Indiana, with satellite campuses in Fishers and Indianapolis, BSU is committed to providing an innovative, learner-centered learning experience in a welcoming, collaborative culture that inspires passion and purpose for a fulfilling career and a meaningful life. Ball State University currently enrolls over 22,500 students engaged in undergraduate, graduate, certificate, and specialist programs, and BSU prides itself on maintaining a welcoming environment for a diverse population of students of all ethnicities, genders, identities, faiths, and backgrounds. As a public research institution, BSU offers 120 undergraduate majors and 94 graduate disciplines, and boasts a 16:1 student-faculty ratio. Ball State is ranked #1 in the country in College Magazine’s "Top 10 Campuses for Students with Physical Disabilities,” and, for the fifth year in a row, has earned the “Higher Education Excellence in Diversity Award” from Insight into Diversity.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Reporting to the Vice President for Enrollment Planning and Management, the university Registrar serves as the senior leader of the Office of the Registrar and member of the Enrollment Planning and Management leadership team. The university Registrar supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service; serves as the steward of university policies and processes related to the support of academic units; and establishes effective relationships with faculty and academic partners across campus collaborating on issues relating to curriculum, university policies, reporting needs and other areas of registrar responsibilities.

Minimum Education

Master’s degree in higher education or related field from an accredited college or university.

Minimum Experience

Significant, documented, progressively responsible experience in a leadership position within a university Registrar’s Office.

Minimum Other

Excellent critical thinking and interpersonal skills, including tact, diplomacy, and flexibility; excellent verbal and written communication skills; ability to establish and maintain effective and collaborative working relationships with other administrators, instructors, students, other educational institution officers, government agencies and the general public; outstanding organizational skills and the ability to coordinate systems and processes while engaging other stakeholders.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Five years of experience as a Registrar working in an enrollment management environment at a mid to large size university. Experience using Banner Student Information System.

Preferred Other

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Director of Registration and Academic History, Director of Academic Systems and ERP Coordinator, Administrative Coordinator

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO /AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


Registration and Student Records:155230

Department Information

Department Email or Phone Number

Quincy Martin III at

Duties & Responsibilities



Job Duty

Responsible for all functions of the Office of the Registrar, including the creation, maintenance, long term retention, integrity, and accuracy of student academic records.



Job Duty

Consult with other campus officials to develop, revise, and administer registration and enrollment procedures.



Job Duty

Responsible for the development of term courses, schedule of classes and updating and maintaining the Smart Catalog.



Job Duty

Responsible for the curriculum proposal process and systems, the certification of enrollment and reporting to the Department of Education.



Job Duty

Responsible for monitoring and verification of degree progress, auditing and final degree clearance and the preparation of diplomas and official transcripts and the monitoring of student academic standings. Responsible for assisting with commencement activities.



Job Duty

In addition to the enforcement of all academic regulations, the university Registrar is responsible for the distribution of student record data to academic and administrative units.



Job Duty

Responsible for the collection of enrollment data for analysis and reporting needs.



Job Duty

Provide oversight of the NCAA certification of incoming student-athletes entering the University’s various Division 1 interscholastic sports programs.



Job Duty

Serve as the campus compliance officer for the Family Educational Rights and Privacy Act ( FERPA ) and the steward of University policies and processes related to the support of academic units.



Job Duty

Create and maintain an environment that promotes diversity, equity, access, and inclusion.



Job Duty

Supervise, train, manage and evaluate staff; manage annual operating budget for area.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

Not applicable for this posting.

Special Instructions Summary

Review of applications will begin February 4, 2021 and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at

Nominations for this position may be emailed to Quincy Martin III at Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents Optional Documents

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