Registrar
- Employer
- Ball State University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 7, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
- Employment Type
- Full Time
Job Details
Position Title
Registrar
Additional Information
Spelman Johnson is handling this posting and receiving applications. The link to their posting can be found at: http://bit.ly/2wngwOH
Founded in 1918, Ball State University ( BSU ) is recognized for embracing beneficence and the enduring values of excellence, innovation, courage, integrity, inclusiveness, social responsibility, and gratitude. Located in Muncie, Indiana, with satellite campuses in Fishers and Indianapolis, BSU is committed to providing an innovative, learner-centered learning experience in a welcoming, collaborative culture that inspires passion and purpose for a fulfilling career and a meaningful life. Ball State University currently enrolls over 22,500 students engaged in undergraduate, graduate, certificate, and specialist programs, and BSU prides itself on maintaining a welcoming environment for a diverse population of students of all ethnicities, genders, identities, faiths, and backgrounds. As a public research institution, BSU offers 120 undergraduate majors and 94 graduate disciplines, and boasts a 16:1 student-faculty ratio. Ball State is ranked #1 in the country in College Magazine’s "Top 10 Campuses for Students with Physical Disabilities,” and, for the fifth year in a row, has earned the “Higher Education Excellence in Diversity Award” from Insight into Diversity.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Relocation
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/working-at-ball-state/relocation
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Reporting to the Vice President for Enrollment Planning and Management, the university Registrar serves as the senior leader of the Office of the Registrar and member of the Enrollment Planning and Management leadership team. The university Registrar supports the academic enterprise, advancing academic initiatives and creating an administrative structure that promotes student success while maintaining a focus on student service; serves as the steward of university policies and processes related to the support of academic units; and establishes effective relationships with faculty and academic partners across campus collaborating on issues relating to curriculum, university policies, reporting needs and other areas of registrar responsibilities.
Minimum Education
Master’s degree in higher education or related field from an accredited college or university.
Minimum Experience
Significant, documented, progressively responsible experience in a leadership position within a university Registrar’s Office.
Minimum Other
Excellent critical thinking and interpersonal skills, including tact, diplomacy, and flexibility; excellent verbal and written communication skills; ability to establish and maintain effective and collaborative working relationships with other administrators, instructors, students, other educational institution officers, government agencies and the general public; outstanding organizational skills and the ability to coordinate systems and processes while engaging other stakeholders.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience
Five years of experience as a Registrar working in an enrollment management environment at a mid to large size university. Experience using Banner Student Information System.
Preferred Other
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Director of Registration and Academic History, Director of Academic Systems and ERP Coordinator, Administrative Coordinator
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.
EEO /AA Employer/Veterans/Disabled.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.
Department
Registration and Student Records:155230
Department Information
Department Email or Phone Number
Quincy Martin III at qm3@spelmanjohnson.com
Duties & Responsibilities
Ranking
1
Job Duty
Responsible for all functions of the Office of the Registrar, including the creation, maintenance, long term retention, integrity, and accuracy of student academic records.
Ranking
2
Job Duty
Consult with other campus officials to develop, revise, and administer registration and enrollment procedures.
Ranking
3
Job Duty
Responsible for the development of term courses, schedule of classes and updating and maintaining the Smart Catalog.
Ranking
4
Job Duty
Responsible for the curriculum proposal process and systems, the certification of enrollment and reporting to the Department of Education.
Ranking
5
Job Duty
Responsible for monitoring and verification of degree progress, auditing and final degree clearance and the preparation of diplomas and official transcripts and the monitoring of student academic standings. Responsible for assisting with commencement activities.
Ranking
6
Job Duty
In addition to the enforcement of all academic regulations, the university Registrar is responsible for the distribution of student record data to academic and administrative units.
Ranking
7
Job Duty
Responsible for the collection of enrollment data for analysis and reporting needs.
Ranking
8
Job Duty
Provide oversight of the NCAA certification of incoming student-athletes entering the University’s various Division 1 interscholastic sports programs.
Ranking
9
Job Duty
Serve as the campus compliance officer for the Family Educational Rights and Privacy Act ( FERPA ) and the steward of University policies and processes related to the support of academic units.
Ranking
10
Job Duty
Create and maintain an environment that promotes diversity, equity, access, and inclusion.
Ranking
11
Job Duty
Supervise, train, manage and evaluate staff; manage annual operating budget for area.
Ranking
12
Job Duty
Perform other related duties as assigned.
Posting Number
202000669P
Number of Vacancies
1
Desired Start Date
05/01/2021
Position End Date (if temporary)
Open Date
01/07/2021
Applications Accepted Through Date
02/04/2021
Open Until Filled
No
Information regarding transcripts
Not applicable for this posting.
Special Instructions Summary
Review of applications will begin February 4, 2021 and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanjohnson.com/open-positions.
Nominations for this position may be emailed to Quincy Martin III at qm3@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents Optional Documents
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
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