Senior Institutional Research Analyst

California, United States
Salary Not specified
Jan 07, 2021
Employment Level
Employment Type
Full Time

Senior Institutional Research Analyst

Salary: See Position Description
Closing Date:
Job Type: Full Time
Location: CA, CA


Due to COVID-19, most of College of Marin's operations and all instruction are taking place remotely, with the exception of positions deemed essential. Applicants should be prepared that if selected to interview for a position at the College, all interviews will be held remotely.


Open Until Filled

All application materials referenced under the REQUIRED APPLICATION DOCUMENTS section must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the college until the position is filled.

Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population

COM serves a county population of approximately 250,000 residents. Based on fall 2019 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

Under general supervision of the assigned supervisor, performs a variety of specialized research activities involved in the collection, storage, extraction, analysis, interpretation, reporting, and visualization of data related to institutional planning, effectiveness, accreditation, student success, and other areas required by outside organizations and used by staff, faculty and administrators for projects and decision-making. Utilizes scripting and analysis to maintain, update and enhance a relational database; creates, designs and produces various ad-hoc and standardized reports; develops data visualization tools; ensures accuracy and integrity of institutional data used for research, analysis and reporting; and conducts descriptive and inferential analysis standard in institutional research applications.

Essential Functions

  • Perform a variety of specialized research activities to support institutional and instructional effectiveness and accountability, institutional planning, curriculum and co-curricular programming, academic and nonĀ­-instructional program review and outcomes assessment, accreditation standards, and external reporting requirements. Work includes a strong emphasis on data warehouse maintenance and quality, quantitative data analysis, interpreting and drawing conclusions from the findings, and preparing visualizations, dashboards, reports and other materials to disseminate the findings to support data-driven decisionĀ­ making, strategic planning, and institutional improvement.
  • Independently plan/coordinate/conduct a variety of activities involved in the research, collection, analysis, interpretation and reporting of data and statistics to provide information and assistance for institutional planning issues, decision-making and program planning.
  • Respond to and evaluate ad hoc requests for data, statistical analysis, research projects and studies; prepare requests for processing; arrange and maintain project schedules and timelines; design strategies to complete assignments; analyze and compare a variety of data solutions; make team project recommendations to the assigned supervisor.
  • Assist with evaluating and responding to requests for complex or original research support from within and outside the District; works independently with requesters to clarify their needs and optimize the utility of research results.
  • Assist with the design, development and conduct advanced institutional research projects and activities to support external/internal accountability mandates in areas such as instructional and service performance, program review, enrollment management, matriculation, outcome assessment, assessment validation, evaluations, and staff development.
  • Compare data and identify errors and discrepancies; make corrections, additions and modifications as needed based on standard definitions and protocols.
  • Use data visualization software to develop and update reports, tables, and interactive data dashboards.
  • Using established enterprise reporting tools, develop queries for data extraction, reporting, and analysis, with an emphasis on automatization. May include identification of data structures and sources, validation of data, and/or access multiple institutional data sources using SOL or other programming languages.
  • Prepare a variety of narrative and statistical records, reports and files related to institutional planning, research projects, data analysis, findings, conclusions, decision-making and assigned activities; design and produce related charts, tables and graphs.
  • Provide technical support, assistance and training to staff, faculty, administrators and others concerning institutional and instructional effectiveness and related data and statistics; respond to inquiries and provide technical information concerning related projects, reports, research, practices, policies and procedures.
  • Collaborate with the IT department to ensure development and maintenance of the data warehouse for enhancement in order to facilitate research and planning activities. Develop, maintain, organize and utilize extensive data files/databases using various computer platforms and software (e.g., database, spreadsheet, and statistical).
  • Monitor program and administer internal surveys using web-based survey administration software.
  • Input, process and update a variety of data and information in assigned computer systems; create queries, extract and manipulate information, generate links to data and produce various computerized reports for use in projects, studies and analysis; merge data from various sources to create datasets for analysis; create queries in the production of a variety of reports requested by staff, faculty and administrators.
  • Develop and implement analysis plans for complex data sets; examine and integrate information from various sources and of variable quality; provide insights based on systematic assessment of qualitative and quantitative data; evaluate regular research operations routinely to develop consistent and compliant reporting procedures.
  • Receive and evaluate requests for resolving data governance issues, data tables, tracking and analysis; process requests; arrange and maintain project schedules and time lines; develop and implement strategies to complete assignments within deadline.
  • Organize and help develop recommendations for performance metrics and clearly defined goals to assess and evaluate after the implementation of strategies and/or activities. Track and report strategic and annual planning deliverables at appropriate intervals, recommending to supervisor corrective actions as appropriate.
  • Participate in the development of policies and procedures that support the College's strategic objectives and annual goals. Perform complex research and analysis of policies and procedures to ensure linkage between the College's goals, strategy, implementation, and evaluation.
  • Apply evaluation methodologies to synthesize information gathered in planning processes. Analyze data. identify gaps, and provide comprehensive feedback to supervisor regarding program review efficacy and efficiency.
  • Monitor and check in with planning teams to assist with the production of required deliverables related to strategic planning, annual planning and program review. Track overall progress on college-wide priorities and initiatives. Produce annual reports on progress.
  • Attend and participate in various campus-wide meetings as assigned.
  • Participate in listservs, conferences and other external professional development activities to stay abreast of current Chancellor's Office policies, legislation, and other issues affecting the CCC system.
Other Functions:
Perform related duties as assigned.

Requirements & Desirables
  1. Any combination equivalent to: a Bachelor's degree in mathematics, statistics. computer science, or one of the disciplines in education or social science, Business Administration or a related field and;
  2. Professional experience developing and maintaining relational databases, working knowledge of programming languages and reporting tools. and hands-on data analysis and reporting and;
  3. Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.
  • Possession of a Master's Degree in statistics or computer science from an accredited college or university; or
  • Master's Degree in one of the disciplines in education or social science with an emphasis on research.

KNOWLEDGE, SKILLS and ABILITIES (Desirable Attributes & Skills)
Excel, Access, SQL databases, or other database software; data visualization tools (Tableau or PowerBI), and statistical packages (Stata, SAS, R, and/or SPSS)
Knowledge of research design, methods, sampling, statistics, and analytical strategies and techniques typically used in institutional research
Statistical and mathematical computations
Standard statistical procedures related to sampling, correlation analysis, projections and other quantitative measures applied to institutional research and evaluation
Survey, study, data collection and research project design, instruments, techniques and methodology
Principles of student learning outcomes and general education outcomes
Data extraction methods through SQL programming and queries used in producing ad-hoc reports
Technical aspects of research
Principles, methods and procedures of operation computers and peripheral equipment
Record retrieval and storage systems
Data control procedures and data entry operations
Data verification and clean-up procedures
Report writing and statistical record-keeping techniques
Organization and presentation of narrative and statistical information
Correct English usage, grammar, spelling, punctuation and vocabulary
Interpersonal skills using tact, patience and courtesy.
Effective verbal and written communication skills
Policies and objectives of assigned programs and activities
Issues and current trends in higher education, particularly as they apply to California Community Colleges

Design and conduct institutional research projects and studies including research design, methods, statistical analysis, qualitative research methods, and analytical techniques
Perform a variety of specialized activities involved in the research, collection, analysis, interpretation and reporting of data related to institutional planning, effectiveness, accreditation, student success, assessment, and evaluation
Perform accurate mathematical and statistical calculations
Design forms and documents for various research purposes and target audiences
Analyze data, interpret findings, and provide related recommendations
Produce research reports for various audiences
Use data visualization tools to develop tables, graphs and interactive dashboards
Develop and maintain a data warehouse for institutional research purposes
Create, design and write queries in the production of a variety of reports requested by staff, faculty and administrators
Gather, validate and interpret data from a wide variety of sources
Develop quality assurance policies, procedures, and practices to ensure the validity and reliability of institutional research data
Review and verify input and output data to assure accuracy and efficiency
Assemble, organize and prepare data for records and reports
Verify and assure integrity and accuracy of data and reports
Design, post and manage complex web pages for institutional research purposes and website
Create and maintain necessary research documentation, files and records related to research projects
Presents complex findings and recommendations in a clear and concise manner
Maintain the confidentiality of information
Type or input data at an acceptable rate of speed
Establish and maintain cooperative and effective working relationships with others
Provide technical assistance/training concerning institutional effectiveness and related data and statistics
Communicate effectively both verbally and in writing.
Plan and manage multiple tasks in an organized, collaborative and transparent manner
Work independently with little direction
Meet schedules and time lines


Prior to employment, the selected candidate will be required to complete the following:
  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Criminal Justice/Fingerprint Clearance.
  3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that they are free of infectious TB; initially upon hire and every four years thereafter.
  4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the. Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
  5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.


The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

  1. Cover Letter (cover letter)
  2. Resume (resume)
  3. Transcript conferring Bachelor's Degree, if applicable (transcript)
  4. STATEMENT: Please provide a response to the following prompt (one page maximum; other):

    College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?

Supplemental & Salary Information
  • Dexterity of hands and fingers to operate a computer keyboard
  • Hearing and speaking to exchange information in person and on the telephone
  • Sitting and/or standing for extended periods of time
  • Seeing to read a variety of materials
  • Bending at the waist, kneeling or crouching to file materials
  • Reaching overhead, above the shoulders and horizontally
  • Generally the job requires 70% sitting, 15% walking and 15% standing
  • Office environment
  • Constant interruptions

FLSA Status: Non-exempt

Salary Range: CSEA 135

Starting Salary Range: $46.13 - $50.86 per hour (Step A to C.) Normal entering step is Step A.

Please refer to our Human Resources web site for salary schedules.


Employees in this position classification are represented by the California School Employees Association Union (CSEA). CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 7% of their reportable compensation on a monthly basis.


Campus: Kentfield

Full-time: 1.0 - Full-time

Months per Year: 12

Work Days/Hours:

Monday - Friday
9:00am - 5:00pm; half-hour lunch

7.5 Hours per Day

37.5 Hours per Week


Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.

To apply: