Wisconsin, United States
Salary Not Specified
Jan 06, 2021
Employment Type
Full Time
Job no: 229703-US
Work type: Staff-Full Time
Location: Madison
Categories: Animal Care, Veterinary Medicine, Health Care, Medical, Social Services, Office & Administrative Support, Quality, Risk Management and Compliance, Research, Scientific

Position Summary:

The Wisconsin National Primate Research Center (WNPRC) is seeking a qualified Animal Records Clerk to join our Colony Records Unit, a sub-unit of Compliance, Records, Safety & Training (CRST). The Animal Records Clerk assists in the maintenance of accurate and complete animal records to meet the clinical and research needs of the institution; reviews database entries to ensure completeness and accuracy of records; maintains proper flow of records and reports among the various units and divisions; and participates in the design of forms and systems to facilitate the usefulness of the electronic health records (EHR) program. The WNPRC EHR contains all demographic, clinical, surgical and research information pertaining to each nonhuman primate housed at the WNPRC and all experimental protocol information for each scientist performing research at the Center. Additionally, a majority of the clinical treatments and experimental procedures are coded utilizing a standard internal Systematized Nomenclature of Human & Veterinary Medicine (SNOMED) identification process. Accuracy and attention to detail is imperative in this position to maintain regulatory compliance, professional accreditation and grant funding.

Job responsibilities include, but are not limited to:
-Prepares and sorts documents for data entry
-Enters information into systems or national databases
-Maintains awareness of and ensures adherence to university standards regarding privacy

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Minimum 2 years' experience working with database systems, preferably with an electronic health records system, is required. Knowledge of medical terminology is strongly preferred, as well as previous experience working with confidential information and experience with maintaining and filing of medical records. The WNPRC utilizes a standard internal Systematized Nomenclature of Human & Veterinary Medicine (SNOMED) identification process, therefore, previous experience working with SNOMED is highly desirable.

Applicant should have excellent written and oral communication skills, highly developed interpersonal skills, along with the ability to work with a variety of staff to maintain complete and accurate animal records. The ability to prioritize, organize and complete projects in an independent and timely manner are critical to this position.

Additional Information:

Must be TB negative.
Applicant will be required to have a measles titer within the first week of employment. Depending on the results of the blood test, applicant may need to be immunized.
Criminal background check will be conducted prior to hiring.
A six-month period of evaluation will be required.

The Wisconsin National Primate Research Center (WNPRC) is one of seven federally supported National Primate Research Centers and the only one in the Midwest. WNPRC's mission is to increase the understanding of basic primate biology and to improve human health and quality of life through research. To accomplish this, the WNPRC helps discover treatments, preventions and cures for human disease; generates new knowledge of primate biology, from the molecular and whole animal levels to the understanding of primate ecosystems; facilitates research progress by providing expertise, resources and training to scientists worldwide; and collects primate information and disseminates to the research community and to the public. Based in the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) of the University of Wisconsin-Madison (UW-Madison), the WNPRC is committed to diversity both as an end in itself, but also as a valuable means for eliminating health disparities through research. To support this commitment, we encourage applications from candidates who hold these same values of diversity and inclusion.



Work Schedule:

Monday-Friday, 8:00 am to 4:30 pm, with 30 minute lunch.

Appointment Type, Duration:



Minimum $16.05 HOURLY
Depending on Qualifications

Instructions to Applicants:

To ensure consideration, please address the following in your cover letter and resume:
- Describe or provide evidence of your experience working with Microsoft Office Suite programs, electronic health records systems, or other relevant database experience.
- Describe or provide evidence of your experience with medical terminology, also addressing the environment in which you worked.
- Describe or provide evidence of your experiences working with confidential information.
- Describe your experience with filing and maintaining complex records systems.

Please click on the "" button to begin the application process. To apply, you will be asked to submit a cover letter and resume highlighting your qualification as they relate to this position. In addition, you will be asked to provide three professional references within the application.


Samantha Noordhoek
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 6 2021 Central Standard Time
Applications Close: Jan 20 2021 11:55 PM Central Standard Time

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