Student Affairs Administrative Associate

Position Information

Vacancy Number: S-00682 Position Title: Student Affairs Administrative Associate Classification Title: Administrative Associate Department: Student Involvement & Leadership Employment Type: Full-Time Duties and Responsibilities:

Will support the Dean of Students, Advocacy & Accountability, Student Leadership & Organizations, Student Orientation and Events and will assist with a variety of administrative detail matters;

Coordinate the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms.

Receive, open, sort, and distribute mail and other correspondence.

Maintain and supervise a large or complex filing system; analyze complex files and file materials; sort and file correspondence, reports, records, and other documents by established categories; maintain manuals, books of procedure, and bulletins.

Greet the public and direct to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers, and prospective employees.

Compose and type narratives, form letters, newsletters and other reports; compose letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions; assist in the preparation of forms and statements and process confidential matters; transcribe correspondence and other materials; proofread material for accuracy.

Operate computer terminal, word processing equipment, calculating machine, posting machine, sorter, postage meter machine, reproduction machines, typewriter, and other office machines to enter data, inquire for information, and perform complex typing duties.

Check and analyze complex documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations.

Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.

Compile, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information.

Knowledge, Skills, and Abilities:

Knowledge of Microsoft Office Software (Publisher, Word, Excel, and PowerPoint) Knowledge of applicable university policies and procedures
Knowledge of Student Banner
Knowledge of general office procedures
Knowledge of assigned department forms, rules, etc.
Interpersonal skills
Oral and written communication skills
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to perform basic mathematical computations
Ability to respond to several demands at one time
Ability to coordinate the work of others
Analytical skills

Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.

Must be willing to work a varied schedule to include after-hours university/campus events and orientations

Job Open Date: 01/06/2021 This posting will remain open until closed: Yes Job Close Date: Salary Band: 103 Special Instructions to Applicants:

Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus.

Quick Link https://www.jobs.aum.edu/postings/4559 Position Profile Link Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

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