Graduation Specialist

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Jan 05, 2021
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Administrative Specialist
Working Title
Graduation Specialist
Competency Level
Registrar - 30130
Primary Purpose of Organizational Unit

The Office of the Registrar exists to provide support services to students, faculty and staff in their endeavor to fulfill the mission of the University. Responsibilities and activities included in these support services are to the registration and withdrawal of courses, maintain the degree audit system of degree requirements, the evaluation of transfer credits, maintain transient study requests, maintain tuition surcharge, maintain residency, understand and enforce FERPA rules and regulations, certification of enrollment status to outside agencies, transcript services for students and alumni, accurately maintain student records, process and verify student grades, process student applications for graduation, process degree conferral, maintain student biographic/demographic data, and maintain the university course inventory file. The Office of the Registrar is responsible for the integrity of the data on student’s record as well as all other data needed to generate reports from the Student Information System files.

Enrollment Affairs Admin - 30100 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Graduation Specialist’s primary responsibility involves ensuring students complete degree requirements in order to graduate from UNCW . This involves understanding UNCW coursework and transfer credits, academic eligibility, academic policies, degree requirements, clearance of degree audits, degree exceptions (substitution/waivers), the processes of graduation clearance reporting, walker policies, commencement policies, graduation applications, conferral of degrees, and the ordering of diplomas. This position will assist faculty and students with reading and understanding degree audits to determine requirements remaining for degree completion. Expert knowledge about all processes related to graduation is also required such as: graduation applications, deadlines, commencement participants, Latin Honors, commencement, and diplomas.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience

Accuracy and attention to detail

Professional demeanor

Ability to communicate effectively

Ability to read and understand a degree requirements

Preferred education, professional skills and experience

Prefer a bachelor’s degree from an accredited 4-year institution

Prefer knowledge in Ellucian Banner and a degree audit system

Also helpful:

Ability to interpret academic policies and procedures

Ability to compile information from various sources utilizing Banner and Degree Audit systems

Possess excellent verbal and written skills

Ability to address and resolve issues or questions

Required Certifications or licensure


Recruitment Range
$40,134 - $41,525
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday with some commencement Saturdays
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited
Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

PLEASE NOTE : This position is time-limited with the possibility of continuation pending availability of funds and department need.

This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience with Banner software or a similar program? If your experience is with Banner, please indicate which areas of the system you have used and your level of experience in each area.

    (Open Ended Question)

  2. * If you worked with a degree audit system in the past, please identify the audit system you worked with and how it was used in your work.

    (Open Ended Question)

  3. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other

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