Secretary

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine and among the best regional universities in the north by U.S. News and World Report, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers associate, bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.


Job Description:

BASIC FUNCTION:

To provide secretarial services for department chairs and faculty members in accordance with University rules and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Create and distribute correspondence, course materials, exams, annual reports, resumes, etc., for full and part-time faculty members.
• Facilitate copying of academic materials for department chairs and faculty members.
• Assist faculty members, students, and University community personnel and visitors.
• Answer telephones and distribute messages for faculty members.
• Maintain a daily log of work to be processed. Point of contact for room reservations.
• Post class cancellations, changes, and messages from administrative offices.
• Hire student assistants for the Faculty Service Office. Supervise student assistants, approve the student's timecards, mentor and direct student assistants in their work responsibilities for the office.
• Reconcile University procurement cards as appropriate. Code online reports submitted monthly to Business Office. Maintain files, collect receipts and documentation for monthly reconciliation and annual audit.
• Prepare paperwork for check requests, assist with travel arrangements.
• Assist with Annual Student Handbook, departmental event posters and, create student BOSS award certificates.
• Handle the logistics of planning and managing various departmental events, field trips, etc.
• Place and process supply orders as required by academic departments. Manage online orders, Maintain faculty supply closet.
• Place orders for Gallery events. Special exhibit assistance when needed.

OTHER DUTIES AND RESPONSIBILITIES:

• Assign and maintain faculty mailboxes.
• Accept and distribute mail and packages for faculty members.
• Work with other University offices to allow for an efficient processing of various procedures.
• Other duties as assigned by the Associate Provost.

Requirements:

A high school diploma or GED is required with at least two years of previous secretarial experience. Previous experience in an educational setting preferred. Must be proficient in MS Office software and database and institutional network systems. Must possess good oral and written communication, interpersonal and organizational skills, managing a variety of tasks efficiently and in a timely manner across a diverse University community. Must have the ability to learn other computer software programs in support of office functions. Must be able to respond quickly and courteously to unexpected faculty requests.


Additional Information:

Salve Regina University offers generous benefits to eligible employees including:

• health and dental coverage
• life insurance
• long-term disability
• 403B plan
• tuition benefits and more

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.


Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu