Admission Event Coordinator

Admission Event Coordinator
Whitman College

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman's beautiful tree-lined campus is home to an intellectually dynamic, diverse, and supportive community of some 500 staff and faculty and 1,500 students. With an endowment exceeding $500 million, fiercely loyal alumni, exceptional students, and accomplished faculty and staff, Whitman College continues to build on its national reputation for academic excellence ranking as one of the top liberal arts colleges in the country.

POSITION PURPOSE

The Admission Event coordinator coordinates all on and off campus events for admission related programs. These events include but are not limited to Fall Visitors Day, the Northwest Five Counselor Tour, Spring Visitors Day, Admitted Students day, Fall Receptions, Yield Receptions and community-based organization on campus events such as College Horizons and assorted college counselor tours. This position also helps with application processing and performs customer service as a member of the Office of Admission Operations team as needed.

PRINCIPAL ACCOUNTABILITIES

• Create, manage and alter event timelines and ensure all details are carried out.
• Research and recommend appropriate events venues; carry out site inspections as needed.
• Create and manage registration portals, forms, and rosters and track event registration.
• Develop related communication plans in coordination with the Communications team; track efficacy of communications and recommend alterations as necessary. Build recommended talking points for college staff event speakers and ensure they are appropriately informed.
• Oversee the creation, assembly and distribution of events schedule and day of materials for attendees in collaboration with the Events team using knowledge and data from previous events.
• Manage day-of event implementation including supervision of set-up, manage problems to ensure outcomes, assist speakers and monitor other event activities for attendees.
• Work with on and off campus colleagues to book locations, catering, technical support and any other event support needed. Develop and maintain relationships with key partners.
• Manage budgets for individual events, work with vendors and staff to stay within overall budget; make recommendations for future budgets based on analysis of previous data.
• Supervise and advise event-related student workers.
• Create and maintain materials for future Admission Event Coordinator.

REQUIRED QUALIFICATIONS, SKILLS AND ABILITIES

Individuals must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.

• Computer skills including MS Office, Windows, and the ability to learn departmental software systems.
• Strong time management skills. Ability to prioritize and meet deadlines.
• Analytical, organized, and judicious in performing a variety of tasks.
• Attention to detail. Ability to work quickly and accurately.
• Good written and oral communication skills.
• Ability to maintain confidentiality.
• Willingness to take initiative and seek additional projects as time allows.
• Willingness to inform supervisor of workflow issues.
• Positively and actively contribute to the College's core values of diversity, equity and inclusion.

APPLICATION REVIEW

Application review will begin November 2, 2020.

START DATE

The desired start date is December 14, 2020.

For full application instructions and position description, visit https://whitman.bamboohr.com/jobs/view.php?id=24




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