Accountant - Financial Services - 16848

Wisconsin, United States
Salary Not Specified
Jan 05, 2021
Employment Type
Full Time


The department of Financial Services at the University of Wisconsin – Whitewater seeks an Accountant.

Reappointment for subsequent terms is dependent upon needs of the position, university funding and external forces.


This position is responsible for overseeing the campus grant accounting process, performing specific grant related functions such as budgeting, reporting, cash draws, and close out. This position also has responsibility for performing a broad range of reporting functions including Regent, Intramural and Single Audit GAAP reporting. These responsibilities involve a variety of appropriations including GPR, SEG and Federal funding sources.

This position works standard hours Monday through Friday and reports to the Assistant Controller. The employee is required to know and follow UW Whitewater, UW System (UWS) and Wisconsin Department of Administration (DOA) grant administration regulations.


Minimum Qualifications:
  • 2 years professional accounting experience
  • Bachelor’s degree in accounting from an accredited post-secondary college/university
  • Demonstrated strong computer aptitude and skills
Knowledge, Skills and Abilities:
  • Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Skilled in use of Microsoft Word, Excel, etc
  • Knowledge of financial regulations for funding sources (PR, GPR, Fed, etc)
  • Knowledge of professional accounting theories and practices
  • Ability to interpret and analyze financial data, rules and regulations
  • Knowledge of GAAP

75% A. Direct grant administration for the campus; provide accounting and technical support for a broad range of Extramural Funding
  1. Oversee grant administration process and work with the Financial Specialists who assist with grant responsibilities.
  2. Serve as the primary contact person with Pre-Award. Meet with Pre-award as needed for a smooth transition from pre-award to post award for new contracts and ensure all documentation is received.
  3. Authorize new project codes for new awards, and close project codes for ending awards.
  4. Reconcile award budgets on Shared Financial System (SFS) ledger to granting agencies.
  5. Primary responsibility for analyzing cash needs and draws according to agency regulations (Letter of Credit).
  6. Interpret match requirements and ensure that the campus obligations can be and are met.
  7. Interpret regulations for grant administration, make recommendations for policy and procedures to management, and provide technical support for interpretation of regulations and reporting requirements.
  8. Prepare ad hoc reports, analyze financial information, and provide technical support services to faculty and staff members with grants.
  9. Process campus and agency paperwork for Post Award revisions to the grant budget, project period extensions and personnel changes.
  10. Identify and work with financial staff to extend and improve grant accounting support for faculty and staff.
  11. Perform grant maintenance for new fiscal year, move budget, match budgets, and ensure the new fiscal year is set up properly.
  12. Reconcile inventory records for federal property throughout life of equipment and grant. Facilitate physical inventory of all federal equipment as required.
  13. Contact federal agencies for interpretation of rules and regulations for fiscal compliance. Work with state and federal auditors to assist in audit questions related to federal grants.
  14. Prepare monthly, periodic or closing reports as required by funding source.
  15. Prepare entries for fringe benefit allocations and indirect overhead expenses for funds 133 and 150.
  16. Prepare annual financial report for appropriations 133 and 144 in conformance with System Administration instructions.
  17. Prepare indirect cost pool allocations.
  18. Maintain up to date information on the Financial Services website as it relates to grants.
  19. Monitor imaging/storage process for grant documents, ensuring retention requirements are met.
20% B. Perform general accounting responsibilities.
  1. Provide backup for monthly and yearly maintenance for PeopleSoft.
  2. Prepare ad-hoc nVision or financial reports.
  3. Set up, maintain, and invoice customers using AR Billing System - Peachtree.
  4. Reconcile appropriation budgets.
  5. Provide backup for GL structure maintenance.
  6. Primary responsibility for running Peoplesoft PayCycle Manager and provide daily checks to Financial Specialists for distribution.
  7. Complete work-study/student help adjustments and reconciliations and other salary corrections, as necessary.
  8. Prepare year-end reports per UW-System instructions.
  9. Assist with obtaining and maintenance of PCI compliance documents for merchant accounts.
5% C. Other Duties
  1. Serve on special project groups representing the Grants area.
  2. Remain actively involved in professional activities that are relative to the position.
  3. Other tasks as assigned.
Vital Tasks
  1. Integrity Check of GL transactions (primary)
  2. Monitor maintenance of campus budget on GL (primary)
  3. Cash Draws (primary)
  4. Running Peoplesoft Pay Cycle Manager (primary)
  5. Financial Aid program accounting (backup)

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles ( ) and emphasizes student, staff and faculty participation in High-Impact Practices ( ). The Office of Research and Sponsored Programs ( ) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys ( ).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:


Applications received by January 18, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or .

For questions regarding the position, please contact:

Trishia Barber
(262) 472-2877


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Resume/CV
  • Cover Letter/Letter of Interest
  • Three Professional/Supervisory References with contact information
This Job ID is 16848.

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