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Administrative Specialist II - Departments of Biological Science and Physical Sciences

Employer
University of Arkansas at Fort Smith
Location
Arkansas, United States
Salary
Salary Not Specified
Date posted
Jan 4, 2021

Job Details


Posting Details

Posting Number C00098P Quick Link for Position https://jobs.uafs.edu/postings/1702 Working Title Administrative Specialist II - Departments of Biological Science and Physical Sciences Position Number 21-20-0031 Department Biological Science About the University

For more than 6,000 students each semester, the University of Arkansas – Fort Smith offers a dynamic and diverse learning community with a student-centered approach focused on the success of the individual. Small class sizes combine with innovative, hands-on learning and research experiences alongside expert faculty to ensure students receive a future-focused education at the most affordable tuition rate in the state. The university has undergone significant changes since its founding in 1928 and now offers 51 bachelor’s and associate degrees, two master’s degrees, and 36 certificate programs, all aimed at preparing students for success in the global workforce. UAFS is one of 21 academic institutions and affiliates governed by the University of Arkansas System.

The second-largest city in the state, Fort Smith is located on the Arkansas-Oklahoma border in the heart of the Arkansas River Valley. Established in 1817 as a frontier military post, Fort Smith is now a vibrant and growing city featuring a variety of cultural activities and entertainment options, including a thriving downtown arts and entertainment district. Outdoors enthusiasts will appreciate the Natural State’s plentiful trails, mountains, forests, parks, and waterways, both within city limits and throughout the surrounding area. The city is also within easy driving distance of Tulsa, Kansas City, Dallas, Oklahoma City, Little Rock, and Memphis.

The UAFS campus is comprised of 77 buildings and facilities located on 170 beautifully manicured acres and crowned with the Donald W. Reynolds Campus Plaza, Tower, and Campus Green. Students who choose to live on campus may do so in one of two residence hall complexes, complete with a full-service dining center, or the on-campus apartment complex for married students and upperclassmen. Campus involvement is encouraged by participation in more than 100 registered student organizations, which includes academic societies, a dynamic Greek life system, intramural sports, and cultural/special interest groups. The UAFS Lions compete in NCAA Division II Lonestar Conference in men’s baseball, women’s volleyball, and men’s and women’s basketball, golf, cross country, and tennis.

About the College / Department Position Summary

Will work under the supervision of and provide administrative support for the Department Heads of Biological Science and Physical Sciences. This position reports to the Department Heads of Biological Science and Physical Sciences.

Summary of Job Duties

• Maintain records, including computer and paper files.
• Prepare travel arrangements, travel requests, and travel reimbursements.
• Prepare faculty load reports.
• Prepare textbook, supply, and printed material orders.
• Enter schedule information into university database system.
• Prepare monthly department reports pertaining to budget, enrollment, and advising.
• Order materials/equipment approved for use in laboratories and research.
• Maintain department head appointment calendars.
• Maintain interdepartmental communications.
• Maintain office equipment.
• Maintain supply inventory.
• Perform duplication tasks per request.
• Maintain knowledge of current college and university policies and procedures.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork. Requires consistent on-time attendance.
• Other duties as assigned.

Minimum Qualifications

High school diploma or equivalent and three years of specialized training in a secretarial field or equivalent experience. Other job-related education and/or experience may be substituted for part of above requirements.

Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.

License(s)/Certifications Preferred Qualifications

Associate degree and two years of specialized training in a secretarial field or equivalent experience is preferred.

Knowledge, Skills, and Abilities

To perform the job successfully, the following competencies are required for the essential functions of this position:
• Good working knowledge of grammar, punctuation, and spelling.
• Knowledge of general office procedures.
• Knowledge of basic record keeping procedures.
• Strong computer skills including data entry, word processing, and spreadsheet programs.
• Strong organizational skills.
• Strong interpersonal skills, including the ability to handle confidential information with absolute discretion.
• Ability to operate standard office equipment.
• Ability and willingness to interface with faculty, staff, students, parents, and other stakeholders in a professional and collegial manner.

Special Job Dimensions

Work performed primarily in an office setting. While performing the duties of this job, employee regularly exhibits digital dexterity when entering data into computer, sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to ten (10) pounds.

Work Schedule

Normal working hours are 8:00 a.m.to 5:00 p.m., Monday through Friday. Extended hours occasionally required.

Salary $23,412 Benefits

Competitive benefits package.

Background Check / Pre-Employment Screening

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non- discriminatory manner consistent with state and federal law.

Does this position require a background check? Criminal Background Check and Motor Vehicle Registry (MVR) Check. Position requires employee complete Arkansas Mandated Reporter training prior to employment.
Open Date 01/04/2021 Close Date 02/05/2021 Open Until Filled No Special Instructions to Applicants Anticipated start date EEO Statement

The University of Arkansas – Fort Smith is an equal opportunity, affirmative action institution, dedicated to attracting and supporting diverse student, faculty, and staff populations. The University welcomes applications without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Unofficial College Transcripts
  2. Proof of Veteran Status
  3. Additional Document
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Did you complete the Employment History section of the application?
    • Yes
    • No
  2. * Do you understand that failure to complete the Employment History section of the application will result in automatic elimination?
    • Yes
    • No
  3. * Have you ever been fired or asked to resign from a job?
    • Yes
    • No
  4. If yes, please describe.

    (Open Ended Question)

  5. * How did you learn of this employment opportunity?

    (Open Ended Question)



Company

UAFS

The University of Arkansas – Fort Smith offers a rich, vibrant learning environment for nearly 6,000 students each semester. UAFS aims to build its reputation as a regional destination for high-quality, affordable education, where diverse groups of aspirational students and faculty thrive and excel.

For more than 90 years, the university has been a mainstay of Fort Smith with a history as unique as each student who ever enrolled.

Through dynamic academic programs, innovative research opportunities, and transformational centers of intellectual and economic development, UAFS will advance its community and become an institution renowned for educating and inspiring the ambitious students who call it home.

 

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