DIRECTOR OF PROCUREMENT

Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202383 Official TSU Title DIRECTOR OF PROCUREMENT Grant Title N/A Job Description Summary / TWC Summary

Under general supervision, responsible for the oversight of the daily Purchasing function and ensures business outcomes, performance indicators, project deliverables and deadlines are achieved. Actively manage staff performance and participates in the University in achieving its mission and vision.

Essential Duties Summary

• Provides daily management and supervision of Purchasing Operations, ensuring appropriate and consistent interpretation of and compliance with State procurement laws, regulations policies and procedures.
• Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement procurement processes.
• Allocates financial and personnel resources in a manner to achieve both day to day operating goals as well as the department’s and University’s strategic goals.
• Oversees competitive bid processes (RFP’s, RFI’s and RFQ’s, ITB ).
• Ensures all required goods, services and equipment required by departments are obtained in the most cost effective and timely manner.
• Ensures all federal, state, local, and departmental reports (Example: Senate Bill 20, Bid Ops, AVL, List of Expiring Bids, LBB, etc.) are prepared, maintained, and submitted timely.
• Conducts vendor performance evaluations.
• Facilitates the settlement of procurement disputes and assist with the interpretation of procurement related legal regulatory issues.
• Interviews and negotiates with vendors and other representatives regarding prices, trade discounts, and deliverables.
• Manages year-end processes and procedures to ensure procurement relevant documents are closed and postings finalized at the appropriate time.
• Develops and provide training to departments on procurement regulatory requirements, processes, policies and procedures.
• Reviews purchase requisitions and authorizes procurement contracts, purchase orders, and other procurement related documents.
• Oversees the organization of HUB and MWBE activities as well as data accumulation required to be reported to the state.
• Answers questions and provides information to faculty, staff, public, and state officials; investigates complaints and recommends corrective action as necessary for the resolution of complaints.
• Manages, supervise and train procurement employees. Carries out supervisory responsibilities in accordance with the University’s policies and applicable law.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range $84,429.00 - $105,536.00 Education

Bachelor’s degree in Business, Finance, Supply chain management or other discipline related to the work of the Procurement Office from an accredited college or university.

MBA preferred.

Required Licensing/Certification

Certified Purchasing Manager ( CPM ), Accredited Purchasing Practitioner ( APP ), Certified Professional Public Buyer ( CPPB ), Certified Public Purchasing Officer ( CPPO ), or Certified Texas Contract Manager ( CTCM ).

Knowledge, Skills, and Abilities

Knowledge of:
• Policies, procedures, and practices in Higher Education.
• Federal, State, Local, and County laws, rules, regulations and procedures governing public purchasing and procurement.
• Principles, practices, methods, regulations and procedures of competitive bidding, purchasing and procurement systems.
• Accounting and Budgeting practices and procedures.
• Analytical tools and purchasing software (e.g., Banner, Argos, or other job-related systems).
• Procurement process and understanding of various product and service commodities.
• Microsoft Office Professional or similar applications.

Skill in:
• Effective customer service.
• Problem-solving and decision-making.
• Excellent leadership and communication.
• Organizational and facilitation and preparing and presenting presentations.
• Dedication to detailed and timely work.
• Purchasing methods and procedures.
• Multitasking and time management.
• Principles and practices of supervision, training and personnel management.
• Program and project management.
• Familiarity with online Legal/Contract Management System.
• Both verbal and written communication.

Ability to:
• Demonstrate leadership.
• Prepare detailed reports.
• Work independently.
• Work effectively and cross functionally with customer and vendors.
• Establish and maintain complete and accurate purchasing records.
• Use Banner or similar data base.
• Analyze regulatory changes affecting procurement operations and develop monitoring programs to support ongoing quality improvement initiatives.
• Establish and maintain effective communication and working relationships with suppliers, staff, faculty and state procurement staff.
• Interpret and explain state and university purchasing policies, procedures, regulations, and laws.
• Supervise, schedule and coordinate purchasing functions, activities and services.
• Sets the standard for principles, methods and procedures in an area and determines long-term direction under his/her guidance.

Work Experience

Five (5) to seven (7) years related progressive work experience in Procurement services with three (3) years of supervisory experience.

Experience in higher education/governmental setting. And, experience with State of Texas procurement policy and procedures preferred.

Working/Environmental Conditions

Limited standing and/or walking.
Handling light weight objects.
Using or carrying equipment.
Stoop, bend or lift.
May require routine travel.

Desired start date Position End Date (if temporary)
UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or higher in Business, Finance, Supply chain management or other discipline related to the work of the Procurement Office from an accredited college or university? MBA preferred.
    • Bachelor's Degree or Higher
    • MBA
    • None of the above
  2. * Do you have five (5) to seven (7) years related progressive work experience in Procurement services with three (3) years of supervisory experience?
    • Yes
    • No
  3. * Do you have experience in higher education/governmental setting?
    • Yes
    • No
  4. * Do you have experience with State of Texas procurement policy and procedures?
    • Yes
    • No
  5. * Do you have one or more of the following certifications? Please list all that applies. Certified Purchasing Manager (CPM), Accredited Purchasing Practitioner (APP), Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Texas Contract Manager (CTCM)

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Official Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3


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