Job no: 230104-AS
Work type: Staff-Full Time
Department: FP&M/AVC/BOP
Location: Madison
Categories: Accounting, Finance, Purchasing

Position Summary:

This is a non-delegated Procurement Specialist position within the Business Operations and Purchasing (BOP) office of Facilities Planning and Management (FP&M). Under general supervision the qualified candidate will serve as a professional Procurement Specialist working independently to procure goods and services for FP&M departments using the department's delegated authority. You will manage Department of Administration (DOA), UW Madison, and UW System contract-referenced purchase orders and assist in the development of new and renewal of existing contracts. The Procurement Specialist also prepares specifications, coordinates simplified bid procedures, evaluates competitive bids, and recommends and/or awards simplified bids.

The qualified candidate will also participate in the development and coordination of internal policies and procedures, provide guidance to FP&M staff, act as liaison between FP&M staff and other various campus stakeholders to obtain information and/or resolve disputes.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree preferred

Minimum Years and Type of Relevant Work Experience:

1. Minimum of two years of purchasing/procurement or other relevant work experience required.
2. Understanding of State of Wisconsin Chapter 16 Procurement rules, or comparable experience required. Experience working in a procurement environment where adherence to defined rules, standards, and spending limits may be substituted for State of Wisconsin procurement experience.
3. Experience utilizing computer applications such as the Microsoft Suite of products and ERP, MRP, or procurement systems knowledge required. Jaggaer/SciQuest and/or Assetworks experience a plus.
4. Demonstrable knowledge of common procurement contracting clause language, shipping terms, ability to read and interpret contract documents.
5. Ability to negotiate price, terms, and contract agreements with the vendor community and Knowledge of cost analysis methods.
6. Understand and perform purchasing related functional skills using an electronic database-oriented purchasing system.
7. Ability to work effectively with others, participate in cross-functional teams. Ability to build and maintain effective cordial business relationships.
8. Professional written and verbal communication skills; effective and disciplined time management skills.
9. Ability to manage multiple projects simultaneously with multiple interruptions across several media platforms.
10. Previous experience purchasing maintenance repair and operational supplies and services, computer hardware and software, office, library and laboratory furniture, laboratory equipment, chemicals, gases and fuel, paint, elevator maintenance, audio and video equipment, signage, security systems, equipment and services preferred.

License or Certificate:

CPSM, APICS, CPP or other supply chain certifications desired



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $52,318 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. Applicants must upload a resume and cover letter. Your cover letter should specifically address the Required Qualifications listed in the Relevant Work Experience section. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.


Lisa Raetzman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Dec 30 2020 Central Standard Time
Applications Close: Jan 20 2021 11:55 PM Central Standard Time

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