Academic Coordinator

Job Type:Staff

Job Description:

Performs high level course coordination and faculty support duties and provides specialized program support for an administrative department, college or program. Executes a wide range of duties to include coordinating the needs of course curriculum and faculty support, development and tracking of curricular materials and activities, maintaining calendars and schedules, meeting minutes, travel arrangements, purchasing, reporting, handling information requests, planning and executing events, and student liaison for course faculty.

Essential Duties and Responsibilities:

• Provide direction and guidance to Year 1 and 2 COM students in completing the core curriculum requirements
• Assist faculty with preparation and posting of course materials
• Coordinate course activities through tracking of deadlines, scheduling of rooms, assignment of students, and faculty support
• Assist in the management of the Canvas Gradebook for all OMS I and OMS II students
• Create Canvas assessments (quizzes, practice logs, student patient encounters, etc.)
• Participate in the calculation and finalization of course grades
• Track attendance records for students to ensure they are meeting course requirements
• Coordinate pre/post course and department/program/committee meetings as assigned to include agenda preparation and ensuring action items are met
• Coordinate department specific programs to include serving as primary contact, maintenance of databases and records, creation of tracking mechanisms, and reporting of data/outcomes as requested
• Support of assigned faculty and staff to include calendar management, arranging travel, purchasing/expense reports, liaison for internal and external parties, technical assistance and event planning
• Assists cost center managers with tracking of department’s operating budget to support course activities and supplies
• Evaluate processes for areas of improvement continually and make recommendations to supervisor
• Assists with project development and planning to ensure more efficient service and organization of the office
• Assists with the planning and execution of various KCU university side events (symposiums, meetings, graduation, etc.)
• Work under limited supervision and within established department guidelines and procedures
• Perform other duties as assigned or directed to meet the goals and objectives of the organization and department
• Represent department and the University favorably and in accordance with established Core Values and expectations

Qualifications:

• High School Diploma or GED required, Associate/Bachelor’s Degree preferred
• Four years of administrative experience in supporting more than one person and/or department
• Demonstrated initiative in being proactive, anticipating needs and implementing effective action plans
• Ability to solve problems, prioritize and multi-task in a deadline driven environment
• Must have excellent organizational skills, be detail-oriented, and a self-starter
• Exercise good judgment and discretion at all times
• Ability to be flexible, and able to shift priorities as demands change
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Excellent verbal & written communication skills
• High level of proficiency with PC based software programs, including Microsoft Office Excel and Canvas
• Experience in higher education preferred

Performance Expectations:

Integrity - Demonstrating respect, honesty and professionalism

Compassion - Caring for students, patients, and colleagues and all humanity

Excellence- Achieving quality in all that we do

Collaboration - Working with others to recognize diverse perspectives and achieve mutual goals

Intellectual Curiosity - Pursuing personal and professional growth

Innovation - Embracing new practices to improve outcomes

Heritage - Remain true to our Midwestern values and the guiding principles of osteopathic medicine

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

Annual Security Report

KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Thank you for your interest in a career at KCU!