Administrative Assistant, OMM and PCS 

Administrative Assistant, OMM and PCS
PCOM South Georgia

At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

The individual provides professional administrative support to the Osteopathic Manipulative Medicine (OMM) director and the Primary Care Skills (PCS) director of the osteopathic medicine program at PCOM South Georgia. This work involves coordinating or overseeing high level administrative operations of both departments. The individual works under minimal supervision with extensive latitude for the use of initiative and independent judgment.

This position is based at PCOM South Georgia (Moultrie, Georgia).

Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

OMM and PCS:

• Populate Blackboard database for the academic term to include all relevant information for students in an organized and easily to navigate manner.
• Create weekly folders in blackboard for lecture and lab content to be organized into.
• Check the PA blackboard daily for lecture PowerPoint uploads. Follow up with PA admin to ensure PowerPoints have uploaded at least 24 hours in advance of the lecture as needed.
• Create an announcement to the class for the week’s lecture link.
• Post necessary lab material to SG blackboard.
• Provide exams to SG faculty for review.
• Enter, tag, review and upload test questions into ExamSoft.
• Upload written exams into Examsoft and review Examsoft for the appropriate upload settings.
• Review exam inside of Examsoft after upload to ensure it is ready for release.
• Create an announcement to the class about the upcoming written exam schedule and procedure.
• Coordinate with PCOM South Georgia faculty to ensure that the exam is ready to release prior to doing so.
• Answer scheduling related written exam questions and work with faculty to ensure all students with accommodations are properly tested.
• Assist proctoring all written exams.
• Assist coordination, scheduling, and proctoring of written exam makeups.
• Assist faculty in reviewing exam grades and making any necessary corrections.
• Upload/individual input grades from Examsoft into Blackboard.
• Create an announcement to the class that written exam grades have posted.
• Assist in scheduling written exam reviews for students, print, collate, and organize materials for written exam reviews.
• Assist in scheduling and preparing for remediation tests.
• Manage all written grading documentation in accordance with FERPA regulations.
• Work with the Registrar to ensure grades have posted correctly and on time.
• Coordinate lab makeups, lab switches, and excused absences.

OMM Specific Duties:

• Attend every OMM lab and lecture to run camera systems and audio equipment. Be available to run out of lecture/lab for materials or emergencies as needed.
• Maintain OMM office hour schedule.
• Maintain OMM fishbowl schedule. Coordinate with work-study as required.
• Maintain OMM scholar schedule and track OMM scholar work hours. Ensure that scholars are meeting all requirements necessary of the program.
• Print, collate, and organize materials weekly labs and for both practical and lab exam reviews.
• Perform other related duties as assigned or requested.

Position Requirements
*Applicants must be authorized to work in the U.S. and pass a criminal background check. Education

• High school degree required. Bachelor’s degree preferred.

Experience

• Two to three years of experience working in a fast-paced office environment is preferred.

Required Computer Skills

• Microsoft Office Suite - Excel, Powerpoint, Word, etc.
• Google Suite – specifically Google Calendar for continuous updates throughout the term.
• Blackboard
• Yuja
• Examsoft
• Web conferencing- Zoom, BlueJeans, Google Meet, and Blackboard Collaborate Ultra
• A/V equipment in the OMM lab

Application Instructions

All inquiries MUST include:

• Cover Letter
• Resume

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.