Academic Coordinator 

Academic Coordinator
PCOM


At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

At the direction of the chair of the Department of Bio-Medical Sciences, the academic coordinator ensures administrative support, including office organization and procedures management. Performs highly responsible and complex assignments. Maintains program, department and course web sites and educational documentation. Administers multiple courses. Controls expenses, maintains and reconciles operating budget. Handles student issues as needed. Trains and interacts closely with support staff; monitors daily office activities as needed. Acts as liaison to PCOM management and administrators. The position requires working directly with the associate dean for pre-clinical education at PCOM for approximately 50 percent of working hours and interacting with and supporting faculty and course affiliates.

This position is based at PCOM (Philadelphia, Pennsylvania).

Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

Course administration: 45%
  • Perform duties for didactic courses in the DO program, working closely with respective course directors.
  • Maintain course sites on the Blackboard learning module system.
  • Assemble, proctor, and grade exams, and administer the student exam review process.
  • Performing the duties of an Examsoft specialist for all DO exams when needed.
Fiscal Procedures: 5%
  • Oversee annual budget implementation.
  • Control and ensure expenditures in keeping with allocations.
  • Maintain records; audit and reconcile monthly cost center reports.
  • Maintain records of faculty’s expenses (dues, subscriptions, travel, reimbursements, etc.).
Personnel Management: 25%
  • Train and supervise staff, assign tasks, coordinate office coverage.
  • Help navigate through and understand examsoft when it comes to questions, making an assessment, viewing student evaluations and accessing stat reports, duplicating an assessment, etc.
  • Help with the PCOM blackboard site (posting lecture materials, making the course available to students, etc.).
Systems Management: 5%
  • Maintain program/department MIS and Telecomm systems inventory.
  • Maintain and oversee office and computer equipment.
  • Recommend and evaluate equipment and software.
  • Maintain all functions with Ricoh machine.
  • Act as the timekeeper for the department using Kronos.
  • Keep track of maintenance requests.
Organization and Management: 15%
  • Organize the filing system; maintain confidential personnel records
  • Maintain attendance records and generate payroll; prepare Human Resources paperwork.
  • Prepare and track internal requests for purchase, e.g. check requests, R2s, storeroom and print shop orders.
  • Order and maintain Office Depot supplies for the research techs of the DOR.
Administrative Development: 5%
  • Apply and maintain department standards and specific business practices.
  • Anticipate and recognize issues and initiate course of action.
  • Represent the department at meetings and conferences as required.
  • Act as liaison with PCOM administrative offices, plant operations, outside organizations and vendors.
  • Perform other duties as assigned.


Position Requirements
*Applicants must be authorized to work in the U.S. and pass a criminal background check. Education
  • Bachelor’s degree required. A Master of Business Administration (MBA) is also desirable but not required.
Experience
  • Minimum two (2) years of office management and supervisory experience preferred.
  • Sophisticated use of computers with knowledge of office applications and world wide web.


Application Instructions

All inquiries MUST include:

  • Cover letter
  • Resume


PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

About Philadelphia College of Osteopathic Medicine

For more than a century, Philadelphia College of Osteopathic Medicine has provided high quality, hands-on training in osteopathic medicine. As the field of medicine has changed, we've changed with it-adapting our program offerings to better meet the needs of healthcare providers and the communities they serve.

At the main campus in Philadelphia, Pennsylvania ( PCOM ), the branch campus in Suwanee, Georgia ( PCOM Georgia ), and our newest location in Moultrie, Georgia ( PCOM South Georgia ), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. All campuses feature modern facilities and state­-of­-the-­art technologies, all part of an innovative learning environment designed for collaboration and interaction.

Similar jobs

Similar jobs