Associate Director - Research Financial Services

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Dec 18, 2020
Employment Type
Full Time

Job Summary

The Campus Controller's Office of CU Boulder welcomes applications for the Associate Director- Research Financial Services . The Associate Director - Research Financial Services (RFS) has a critical leadership role and responsibility for the overall management and direction of Research Financial Services within the Campus Controller's Office (CCO). Specific areas of responsibility include financial monitoring and reporting, invoicing, closeout, effort reporting, audit and research financial compliance management, and providing support to departmental and internal CCO staff for restricted and state funds. This position also is responsible for the awards management process between CCO and the Office of Contracts and Grants (OCG), to ensure that it is efficient and effective. This position reports to the Controller.

RFS provides timely and accurate financial reports and related information to external sponsors, CCO and University management, and for the University's annual financial reports. The position is responsible for ensuring that transactions are in accordance with GAAP, State, Federal and private agency procedures and restrictions, and University rules and regulations. This position is primarily responsible for oversight of staff and processes which support the campus with:
  1. The proper administration of contracts and grants, departmental roles and responsibilities in the administration sponsored funds.
  2. Effective cash management through timely billing, accounts receivable and short-term collections, and Federal Letter of Credit programs.
  3. Timely monitoring and reporting of expenditures to sponsors, including effort reporting, cost share transactions and cost transfers.
  4. The proper closeout of awards.
  5. Management of audit and financial compliance for research related activity.

Even though this position's area of focus is the restricted federal and state funds, the Associate Director - RFS will also be a vital team member in the management of the all-funds concept for the Boulder campus.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Campus Controller's Office maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the campus.

What Your Key Responsibilities Will Be

Direct Research Financial Services and Process Excellence (identifying, improving, maintaining processes, including metrics)
  • Advise the overall operations of Research Financial Services including financial reporting and accounting, invoicing, effort reporting, cost share transactions, and project closeout.
  • Assist with the facilitation of audits and financial compliance for research activity and coordinate with Fiscal Compliance for the resolution of audits/reviews.
  • Assess and ensure excellent performance standards to be measured quantitatively and qualitatively. This includes defining and implementing baseline metrics.
  • Create well-defined roadmap of roles and responsibilities, with clear lines of accountability and ownership within the unit.
  • Proactively identify, recommend, and implement process improvements to address areas of concern.
  • Enhance business systems and procedures as appropriate to ensure continued compliance with the applicable rules and requirements and to improve business processes, efficiency and service.
  • Work with others within CCO to achieve fiscal year end goals. This includes tracking requests, reviewing accuracy of supporting work-papers and ensuring timelines are met, with minimal direct supervision.
  • Assist with the development of the annual budget for the unit and perform periodic cost and productivity analysis.
  • As a key member of the CCO Leadership Team, recommend and participate in the development of University processes, policies and procedures.

People Development and Organizational Leadership (developing, retaining, recognizing our staff)
  • Collaborate with CCO leadership on the design and maintenance of the organizational structure and staffing to effectively accomplish the organization's goals and objective.
  • Lead recruitment, training, supervision, and evaluation of staff to drive a positive and thriving work culture.
  • Build and maintain a positive, coordinated work culture, encouraging positive staff interaction with colleagues, sponsors, and administrators.
  • Model and develop leadership and technical skills for the current staff.

University Engagement (engaging with and training campus staff)
  • Increase engagement opportunities with university partners.
  • Initiate and maintain important communication and collaboration with campus departmental personnel as well as colleagues in Finance and Business Strategy. Also collaborate with other CU campuses and at the Office of the University Controller.
  • Build and maintain effective, collaborative working relationships with peers across campus to ensure services to CCO's clients are effective and provide exceptional value.
  • Participate in the preparation of annual audit work papers, financial documents, and various reports due to sponsoring agencies. Review ad hoc, monthly and annual fiscal reports to ensure accuracy. Provide financial information, reports and analysis as requested.
  • Work with CCO staff to enhance existing and develop new training courses for presentation to the campus community. Training is to ensure personnel have the knowledge and tools vital to appropriately align with GAAP, sponsor rules/regulations, and university policies / procedures.
  • Participate in the Fiscal Year End Town Hall meetings for the Boulder campus, and other town hall-type meetings as vital to disseminate information to the campus community.
  • Represent the Controller and the CCO as needed in meetings, training and other communications.

Infrastructure Enhancement (tech requirements, system upgrades & brand identity)
  • Be an advocate for staff in the implementation or upgrade of systems, such as PeopleSoft 9.2 or InfoEd.
  • Provide recommendations to manage space and/or technology for the department where applicable.
  • Lead, facilitate or participate in technology applications development and implementation.

What We Can Offer

The hiring pay range for this position is $125,000 - $140,000, relocation is available.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Accomplished. Be Impactful. Be Boulder.

What We Require

  • A bachelor’s degree from an accredited college or university with a major in Accounting or related field.
  • Equivalent combination of education and experience may substitute.
  • Five years’ progressively responsible leadership experience with a proven track record of successfully running a sophisticated organization encompassing accounting, accounts receivable, and restricted fund requirements.
  • Previous supervisory experience.
  • Recognized expertise with sponsored projects accounting.

What You Will Need

  • Knowledge of Uniform Guidance and relevant sponsor rules/regulations.
  • In-depth knowledge of restricted fund accounting.
  • Excellent written and verbal communication skills.
  • Proven track record as a collaborator and problem solver with all levels of the organization.
  • Demonstrated strong customer orientation.
  • Proven ability to work with a wide range of people.
  • Demonstrated knowledge of current accounting standards applicable to public institutions of higher education.

What We Would Like You To Have

  • A master’s degree from an accredited college or university with a major in Accounting or related field.
  • Proven proficiency with computer software, particularly PeopleSoft Financials and Microsoft Office Suite.
  • Certified Public Accountant, Certified Research Administrator, or similar certification.
  • Experience working at a higher education institution.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by January 18, 2021, for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through C U Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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