Associate Director, Development Accounting



Position Details

Requisition Number

S560P

Home Org Name

Development Accounting

Division Name

Vice President for Development

Position Title

Associate Director, Development Accounting

Job Class Code

KA42

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Reporting to the Director of Development Accounting, the Associate Director of Development Accounting serves as the principal budget and foundation payments accountant and key compliance resource for IRS gift receipting standards, FASB not-for-profit accounting standards, and CASE gift counting standards for the following entities: Auburn University Office of Development, AU Foundation, and AU Real Estate Foundation.

Directs and provides leadership to three professional staff in the Development Budgeting & Foundation Payment Services unit. At the time of this writing, the Development Office is responsible for a development budget of approximately $30 million covering 60 different organizations (central and campus constituencies). While responsible for payment and budget services, this position also supports, as directed, the financial accounting and reporting staff. Additionally, the position may also participate in the development, implementation, and monitoring of sound financial policies, internal controls and procedures, as well as coordinating fiscal year-end audits and tax preparation engagements, and working with external auditors.

Essential Functions

Provides substantial support to the Director, Development Accounting and respective boards regarding budgetary and payment services matters, and, as directed, financial matters. May be called upon to perform appropriate duties of the Director of Development Accounting in their
absence.

Assists in the development and maintenance the financial accounting systems, chart of accounts, policies and procedures of the Foundations to account for the receipts and expenditures of all funds for the reporting of financial and operating results to executive leadership, boards, external agencies and stakeholders.

Oversees the disbursement function for two institutionally related foundations including approval of vouchers, adherence to policy, proper expense classification, and necessary tax reporting.

May participate in and support external audit engagements and tax compliance filings for two institutionally related foundations. May also participate in the review and drafting of the financial statements and supporting work paper documentation that supports these critical engagements and filings.

Oversees the coordination and preparation of the annual operating budgets of the Office of Development and two institutionally related foundations for approval by the Sr. VP for Advancement / Foundation President and the Foundation Boards.

Establishes and maintains approved budget within the accounting systems between Auburn University and two institutionally related foundations; approves all budget entries and manages interim budgetary reporting for high level analysis of costs and funding sources for the Office of Development and two institutionally related foundations.

Oversees the preparation and accuracy of monthly cost allocation and settlement between the Foundations and State / University for the use of state personnel and assets. Approves necessary entries to/from the University in accordance with State of Alabama law and the Services and Facilities agreements for both Foundations.

Participates in the preparation of surveys and special reports of the philanthropic activities of Auburn University and its institutionally related foundations for various sources such as Council for Aid to Education ( CAE ), Council for Advancement and Support of Education ( CASE ), IRF, Education Advisory Board ( EAB ) and other external reporting purposes consistent with the guidelines of the requesting agency or organization.

Advises and collaborates with Deans, Directors and Fiscal Managers within the various AU colleges, schools and units that have Foundation resources or shared funding with the Office of Development regarding policies and appropriate procedure for the use of gift funds.

Education Level

Bachelor's degree

Field of Study

Degree in Accounting or a Degree in Finance or
Business plus a CPA .

Years of Experience

7

Area of Experience

7 years of increasingly responsible professional
experience and management in accounting,
budgeting, and financial reporting. Must have at
least 2 years of experience directly supervising fulltime employees.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Knowledge of FASB not-for-profit accounting principles, GASB governmental accounting standards, governmental budgeting practices, resource allocation and cost accounting practices, IRS regulations applicable to charitable organizations. Must understand relational data bases and be able to extract and analyze data therefrom.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

CPA certification is required if degree is not in Accounting.

Salary Grade

37

Salary Range

$68,700 - $114,500

Job Category

Development/Alumni Affairs

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

12/18/2020

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/20724
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How were you made aware of this opportunity?
    • AU Employment website
    • Employment websites (Indeed, HigherEd Jobs, etc.)
    • Veterans Assistance Services
    • Disability Assistance Services
    • Newspaper
    • Professional Journal
    • Listserv
    • HR email
    • Social Media
    • State Employment Service
    • Walk-in
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University.
    • Not a current Auburn employee
    • Current Auburn employee in position less than one year
    • Current Auburn employee in position more than one year
  3. * Please select the option below that best describes you.
    • Bachelor's degree or higher in Accounting
    • Bachelor's degree or higher in Business or Finance PLUS a CPA certification
    • Bachelor's degree or higher in Business or Finance, no CPA certification
    • Bachelor's degree or higher in another field, CPA certification
    • Bachelor's degree or higher in another field, no CPA certification
  4. * Do you have 7 years of increasingly responsible professional experience and management in accounting, budgeting, and financial reporting, plus 2 years of experience directly supervising full-time employees?
    • Yes
    • No


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