Assistant Director of Finance

Indiana, United States
Salary Not Specified
Dec 18, 2020
Employment Type
Full Time
Posting Details

Position Title

Assistant Director of Finance

Additional Information

Do you have experience in non-profit accounting and want to work with a dynamic, results-focused team at a unified foundation? Have you wanted to be a part of a team that has removed barriers between fundraising, alumni engagement, stewardship and finance? Would you like to be a part of a financial team that can see the difference they make on a daily basis?
Through an empowering, entrepreneurial management philosophy, our financial team is administering gifts, providing fund management and excellent customer service to our donors and University partners in better ways to support Ball State students, programs and our donors. Come join our team.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Provide support in the overall accounting functions of the BSUF (Ball State University Foundation) and related entities.

Minimum Education

Bachelor’s degree in accounting or related area from an accredited institution.

Minimum Experience

At least two years of experience in computer systems, accounting applications and related software, and databases.

Minimum Other

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Eligible to pursue certification or currently hold a CPA .

Preferred Experience

Knowledge of/experience with not-for-profit organizations and fund accounting.

Preferred Other

Excellent verbal and written communication skills; proficient with Microsoft Excel.

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised


Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO /AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


BSUF Finance: 115001

Department Information

Department Email or Phone Number

Duties & Responsibilities



Job Duty

Support the AVP for Finance, Controller and Assistant Controller with month end closing and preparation of financial statements for all BSUF entities.



Job Duty

Prepare information related to the audit including data in the footnotes of the audit report.



Job Duty

Collaborate with the Controller and Assistant Controller in the preparation of Form 990’s and any related returns.



Job Duty

Audit scholarship awards for compliance with purpose restrictions; make determinations regarding award eligibility; perform necessary system reconciliations and in conjunction with the Assistant Controller, respond to campus partner inquiries relating to the system and Foundation scholarship awards.



Job Duty

Reconcile daily contributions summary reports.



Job Duty

Evaluate and develop daily accounting system transactions, including but not limited to recurring entries relating to investments, annuities and trusts, and contributions.



Job Duty

Ensure the annual production of 1099’s for all BSUF entities which includes oversight of all W-9 forms throughout the year; maintain vendor files for all companies.



Job Duty

Manage unclaimed property monitoring and filing under the direction of the Controller and Assistant Controller.



Job Duty

Provide support in preserving separation of duties in the daily cash and investment processes to ensure the accuracy of the accounting records for purposes of accurate financial and tax reporting.



Job Duty

Serve as a main point of contact for BSUAA (Ball State University Alumni Association) financial activity and respond to questions from BSUAA, under the direction of the Controller.



Job Duty

Respond to campus partner inquiries as assigned. Includes: provide campus partners with analysis and interpretation of financial data; design of spreadsheets and other financial analysis tools to better enable users to monitor the financial transactions for which they are responsible.



Job Duty

Stay current on the latest pronouncements from the American Institute of Certified Public Accountants.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Undergraduate Transcripts
  2. Master's Transcripts
  3. Licenses/Certifications
  4. Letter of Recommendation 1

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