Administrative Assistant - K
- Employer
- Vassar College
- Location
- New York, United States
- Salary
- Salary Not specified
- Date posted
- Dec 16, 2020
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Part Time
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Vassar College
Administrative Assistant - K
Department: Engaged Pluralism Initiative
Duration of Position: Academic year / Part time
Work Schedule: 20 hours/week; 42 weeks/year
Employee Type: Staff
Posting Date: 12/09/2020
Union Representation: CWA
Posting Number: AS021P
Pay Rate: $15.00/hour
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke-free, tobacco-free campus.
Position Summary and Responsibilities
The Administrative Assistant position provides administrative support to the Engaged Pluralism Initiative. The Administrative Assistant position is a part time position, 20 hours/week for the academic year, 42 weeks/year.
Responsibilities:
- Respond to inquiries and provide reception for students and
callers;
- Calendar and program site management;
- Schedule meetings and coordinate program events and
expenditures;
- Reservation of rooms for multiple weekly meetings and large
events;
- Arrange for media resources and catering for meetings when
needed;
- Track and verify p-card expenses. Assign charges to appropriate
worktags;
- Arrange for outside speakers. This includes processing fee
payments, lodging and travel arrangements and supplier invoice
requests;
- Attending Coordinating Committee Meetings;
- Arranging Steering Committee meetings;
- Establishing and maintaining records such as meeting minutes,
annual reports, and requisitions,
- Assist with managing program budget;
- Provide general administrative support, including filing and
securing confidential records, ordering of supplies, data entry and
producing and reviewing various reports;
- Perform other duties as assigned.
Qualifications
- Two to four years of administrative support
experience;
- Comfortable in a supporting role while also demonstrating
initiative and self-motivation;
- Strong organizational skills and keen attention to
detail;
- Strong written and interpersonal communication
skills;
- Ability to prioritize and manage time appropriately to ensure
that deadlines are met and materials are accurate;
- Proficient with Microsoft Office products and Calendar
Management (Word, Excel, and Powerpoint) and Google products
(Documents, Forms, and Spreadsheets in particular);
- Familiar and/or comfortable with navigating various databases
and data-entry protocols;
- The ability to interact effectively with a diverse community of faculty, students and staff in an efficient, professional manner is required.
Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.
For full consideration applicants should apply by:
All applicants must apply online at: https://employment.vassar.edu/postings/1709.
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