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Research Administration Associate - Finance

Employer
Baylor College of Medicine
Location
Texas, United States
Salary
Salary Not Specified
Date posted
Dec 15, 2020


Summary

The Research Administration Associate position in the Human Genome Sequencing Center (HGSC) assists with oversight and provides support for the administrative and financial operations the Human Genome Sequencing Center, a world-class Research Center with an annual budget of >$40M per year. The primary focus of this position is to participate in the pre- and/or post-award activities for the Center's research portfolio, with an emphasis on post-award grants management.

Job Duties

• Assists with oversight and support for the Center's administrative and financial operations, particularly related to sponsored research.
• Participates in annual budget process.
• Participates in pre- and/or post-award grant management activities.
• Assists with agreement negotiations, preparation and close-out.
• Maintains records for each grant or account, including applications, awards, communication with sponsor, etc.
• Compiles, reviews and reconciles grant/contract accounts for accuracy and completeness.
• Reviews, interprets and monitors contract requirements and restrictions for compliance with federal regulations, sponsor requirements and standard operating procedures.
• May prepare/review financial entries and transactions such as journal entries or purchase orders.
• May participate in time and effort management and review.

Post-Award Grant Management Activities

• Prepares and reviews grant account activity monthly and meets with faculty to ensure proper allocation of funds and avoid over- or under expenditure.
• Reviews expenses against funding guidelines and provides guidance to faculty and their teams.
• Supports faculty in the development and submission of progress reports, noncompeting continuations, no-cost extensions, and carryover requests.
• Prepares outgoing subcontracts and reviews incoming subcontracts.
• Approves, tracks and reconciles subcontract payments.
• Ensures proper review and necessary corrections for annual and closing financial reports.
• Ensures salaries and expenses appropriately sourced in the financial accounting system SAP.

Pre-Award Grant Management Activities

• Prepares grants and subcontracts submissions using internal (BRAIN) and external (sponsor) systems.
• Reviews RFAs and assures compliance with all guidelines.
• Works closely with Principal Investigators to develop proposal budgets, assemble, review and submit applications, and prepare subcontracts documents.
• Reviews and approves grant applications and associated budgets, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of department leadership.

Minimum Qualifications
  • Bachelor's degree.
  • Two years of relevant experience.


Preferred Qualifications

• Three years of experience in post-award administration with responsibility for budget development and monitoring, and grants management activities, including annual reporting.
• Ability to produce accurate work product with minimal oversight.
• Proficient in Word and Excel.
• Advanced Excel skills (an Excel test may be administered as part of the interview process).
• Proven experience in management of a variety financial projects.
• Knowledge of federal policies for grant administration.
• Excellent interpersonal, verbal, and written communication skills and ability to work with faculty, peers, and a wide variety of other stakeholders.
• Ability to work independently, take ownership of assigned work, and take initiative.
• Ability to prioritize and manage a high volume of diverse tasks in a deadline-driven environment, with accuracy and attention to detail.
• Experience with large-scale accounting/financial platforms (SAP, Business Warehouse, etc.).

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

5587

CA; CH

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