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Office Coordinator ITS

Employer
Washburn University
Location
Kansas, United States
Salary
Salary Not Specified
Date posted
Dec 14, 2020

Job Details



Position Details

Position Title

Office Coordinator ITS

Position Number

000641

Position Summary

The Office Coordinator is responsible for a wide range of office management and coordination in support of the Information Technology Services ( ITS ) department and reports directly to the Chief Information Officer ( CIO ). This position is responsible for office management, schedule coordination, research, and a variety of tasks in order to assist the CIO and division leadership. This position requires a commitment to providing high levels of customer service to every customer and visitor, effective communication skills, the ability to exercise appropriate judgment in a variety of situations and effective organizational skills.

Essential Job Functions of Position

•The Office Coordinator for ITS serves as office manager, subject matter expert and resource regarding administrative actions and campus processes for the division.

• Responsible for providing exemplary customer service to everyone who contacts the office.

• Performs research on various topics as requested to assist leadership.

• Supports the CIO and division’s leadership through records coordination and control, information gathering, budget control, invoice payment and office workflow.

• Effectively manages office processes and assists in the completion of forms etc., for the execution of processes to complete necessary tasks as required.

• Assists with budget accountability and controls, inventory control, purchasing, invoicing and other special assignments as assigned.

• Collects, compiles, and prepares reports and/or materials for division leadership concerning departmental budgets, statistical data, historical information, and other specialized information as requested.

• Coordinates schedules with internal and external individuals, groups, and assets on behalf of the department.

• Drafts, edits, processes and handles communications for the ITS leadership team as requested.

• Completes and/or processes administrative forms and procedures on behalf of ITS leadership.

• Apprises ITS leadership of pending circumstances and/or events and maintains effective communication with department leadership.

• Tracks information on purchase requests and payments to ensure prompt payment.

• Performs additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Serve on university committees as requested or assigned.

Education and Experience

Bachelor’s degree or a combination of post-secondary education and additional administrative support experience equivalent to a bachelor’s degree.

Preferred: Previous Banner and working in higher education experience.

Knowledge, Skills & Abilities

Microsoft Office experience. Effective communication skills.

Preferred: Experience in a technology environment.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority

No

Special Instructions to Applicant

Advertised Pay

$16.70 per hour

Work Schedule

Regular Business Hours

Full-time/Part-time

Full Time

Average Hours per Week

Months per Year

12

FLSA

Non-Exempt

FTE

1

EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number

S0188P

Background Check Required?

Yes

Driving History Checked?

No

Drug Screen Required?

No

Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by

01/04/2021

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/3039
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma, GED or equivalent?
    • Yes
    • No
  2. * Do you have a Bachelor’s degree or a combination of postsecondary education and additional administrative support experience equivalent to a degree?
    • Yes
    • No
  3. * Do you have experience with Banner student information software?
    • Yes
    • No
  4. * Do you have work experience in a higher education environment?
    • Yes, in the field I am applying for
    • Yes, but in a different field than I am applying for
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation


Company

Washburn University

Washburn is a top-notch university in an urban setting where students are becoming their best selves.

Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.

Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors. 

Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)

Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff. 

Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.

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