Accounting Clerk II

Location
Oklahoma, United States
Salary
Salary Not Specified
Posted
Dec 11, 2020
Employment Type
Full Time


Position Overview:

Performs a variety of clerical accounting tasks in support of the accounting function. Compiles and sorts invoices and checks. Handles accounts payable duties. Records business transactions. Keys daily worksheets into the general ledger system. Records charges and refunds. Utilizes computer systems to run databases, pay bills and order supplies. Matches invoices to purchase orders or vouchers; performs data entry, recordkeeping, and customer service; and processes financial transactions in support of the accounts payable and/or accounts receivable function. Invoices customers for goods sold or services rendered. Receives and processes numerical data for invoicing purposes. Compiles records of charges, computes and records amounts, and prepares itemized statements, bills, or invoices for bookkeeping purposes and to send to customers. Updates and monitors customers' accounts, files and tracks the status of invoices, reviews aged reports to view outstanding balances, and sends payment reminders to respective customers. Records daily deposits, performs petty cash reconciliation, and write checks from the company's general disbursement account. Performs work under general supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning working knowledge of subject matter. Typically non-exempt and does not supervise other staff (but may supervise students). Typically reports to a supervisor or manager.

Department Specific Essential Job Functions:

Responsible for expense and revenue reconciliations, billing tracking, grant closeouts, grant file scanning and documentation completeness, fund deposits and tracking.

Job Level:

Scope & Impact: This position is an intermediate level position responsible for providing a variety of clerical/administrative support, or manual labor, tasks for an office or department. This position may have minor to moderate impact on operations of multiple work areas.

Communication & Interaction: Routinely answers questions and provides information and data requested by individuals within or outside of work area.

Effective Knowledge : Demonstrates ability to operate independently with intermittent supervision for day to day operations.

Problem Solving & Judgement: The job consists of repetitive manual tasks that are covered by specific procedures or close supervision.

Budget Authority: May compile data for budget preparation.

Policy & Procedure Authority: Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow.

Reporting Relationships: Generally supports a manager or director-level leader, or a specific activity or function, and reports to a senior level administrative professional.

Supervisory & Team Leadership Responsibilities: None

Qualifications

Qualifications Required:

Performs administrative or manual tasks. Typically requires general education or vocational training and 3+ years’ relevant experience in chosen field or equivalent combination of education and experience.



Qualifications Preferred:

9 to12 hours in accounting classes as part of degree preferred. Good attention to details and communication skills, highly organized.



Will this employee supervise others?

No

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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