Director for Facilities Services

Location
Washington, United States
Salary
Salary Not Specified
Posted
Dec 09, 2020
Employment Type
Full Time


Description

Columbia Basin College ("CBC" or the "College") seeks a Director for Facilities Services who will provide administrative direction and oversight for facilities, maintenance, central services, grounds and custodial operations. This position actively supports and engages in CBC's values for student learning, culture of excellence, diversity, equity and inclusion, sustainability and wellbeing. The incumbent collaborates with a diverse array of stakeholders on issues related to the area of oversight. This position reports to the Vice President for Administrative Services.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by January 10, 2021 at 11:59 PM PDT.

Primary Responsibilities

  • Provide oversight for daily operations between the facilities, maintenance, grounds, central services and custodial staff with supervision of supervisors and Assistant Directors from those areas; meet often with supervisors to plan work by priority, organizing and distributing work orders;
  • Receive and resolve Facilities concerns and requests from faculty, staff and administration;
  • Maintain a safe campus by providing facility services safety training, work with the campus safety committee, direct a computerized preventative maintenance program, and plan and assist in ADA campus upgrades and needs;
  • Collaborate with the Environmental Safety & Health HR Consultant, who serves as the College's hazardous waste coordinator and on workplace safety and compliance requirements;
  • Represent the Facilities department’s interests and needs in regards to capital projects planning and implementation;
  • Plan, implement and coordinate tracking and control programs in such areas as materials inventory control, project cost assignment, energy conservation management, programs designed for handling special projects and repairs, minor capital outlay projects, deferred maintenance and planned programmed maintenance systems;
  • Assist in the planning and implementation of construction projects and provide consistent follow-up until the project is complete;
  • Provide input for strategic planning efforts for operational and campus growth;
  • Collaborate with the Director for Capital projects in the development of campus standards for construction, repair and modification projects for selection and awarding of contracts;
  • Work with outside agencies such as the State Board for Community and Technical College for Office for Civil Rights review and other colleges by serving on the Operations and Facilities Council to accomplish college goals;
  • Maintain working relationships with outside contractors to coordinate and support access to buildings and equipment;
  • Prepare required departmental reports, lead department operating budget development and administer department budget allocations; review, authorize and monitor expenditures;
  • Interview or assist in the interview and selection of full-time employees, student workers and part-time workers; and
  • Other duties or projects as assigned.


Required Qualifications

  • Bachelor's degree from an institutionally accredited college or university;
  • Three (3) years of work experience in facility management and operations, maintenance and grounds management or a related field;
  • Two (2) years of supervisory experience;
  • Experience monitoring or managing department, project or grant budgets;
  • Proficient with email, word processing, spreadsheets and presentation software; and
  • Have and be able to maintain a valid US driver's license, clean driving history and ability to be insured.
Preferred Qualifications:
  • Master's Degree from an institutionally accredited college or university;
  • Facilities and operations experience in a higher education institution or equivalent;
  • Experience within the last five years supervising others in large-scale facilities management and/or management of capital projects;
  • Experience working with the State of Washington Public Works environment;
  • Knowledge of the SBCTC capital projects programs and capital budgeting process;
  • Experience with maintenance management software such as DirectLine (Megamation);
  • Current knowledge of Washington State computerized project management software;
  • Proficient with Microsoft Office software suite.
COMPETENCIES:

Departmental Management : Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;

Project Management : Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;

Quality Management : Set clear quality requirements; measure key outcomes; improve processes, products and services;

Leadership : Lead through influence, rather than authority, and take ownership and accountability for the area of responsibility and decisions made; demonstrate confidence within area of expertise – promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;

Conceptual Thinking : Have the ability to understand a situation or problem by identifying patterns or connections, and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning, and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think “outside the box”;

Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity, Equity and Inclusion : Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the "Yes And" culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:

This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, t he employee is frequently required to sit, talk, or hear; use repetitive hand motions; handle or feel; and to stand, walk, reach, bend, or lift up to five pounds regularly. Moving materials weighing up to 25 pounds may be required infrequently.

WORKING CONDITIONS/WORK ENVIRONMENT:

Work generally takes place in an office environment with frequent use of a computer, telephone, and other office equipment. The noise level in the work environment is typical of an office; frequent interruptions may occur throughout the workday.

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