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Fellowship Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Dec 9, 2020

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Fellowship
Employment Type
Full Time

General Summary/Purpose

The Fellowship Program Coordinator will support all aspects of a labor intensive Fellowship Program; Will work closely with the Divisional Directors and the ACGME committee to maintain the program ACGME accreditation status; Will liaise between the incoming fellows, central credentialing and the registrar's office; Works closely with the Principal Investigator(s) of the T32 grant that supports a four-fellow three-year program at all time. Responsible for maintaining a central database of current status of all graduate fellows from the SOM Pediatric Fellowship Program as part of the annual T32 grant progress reporting and 5-year renewal process. Will work with the Pediatric Residency Program to prepare monthly inpatient schedule and training sessions. This position also caters to all visiting faculty, rotators, and students with credentialing that sometimes include working with the Office of International Services to secure visas for foreigners. Additionally, this position is responsible for the weekly outpatient fellows' clinic with confirming patient's appointments and provide triaging assistance on clinic days. Will be responsible for processing all prior authorizations of medications for the Division.

Specific duties & responsibilities:

60%

  • Process program update through ACGME/ADS WebADS
  • Plan, prepare and collect data for committee meetings (according to division)
  • Process, maintain and create evaluations through New Innovations
  • Liaison to fellows and director. Follow current policies and ensuring compliance
  • Liaison to fellows and Mount Washington Pediatric Hospital Process program letter of agreements. Prepare for and attend continuity clinic to navigate fellows
  • J1 Visa process - use of ois.jhu.edu
  • Maintain National Residency Match Program (NRMP) website
  • Process fellowship candidate applications through The Match Program
  • Create fellowship candidate itineraries
  • Process orientation schedule for first year fellows
  • Prepare board certification packets - American Board of Pediatrics
  • Participate and prepare for the Divisions Fellowship Program accreditation
  • T32 Grant maintenance - continual collection for T32 grant submission, including data tables
  • Process statements of appointments and terminations through the National Institute of Health (NIH) X-train website
  • Maintenance of National Science Foundation-NIH Survey of Graduate Students and
  • Post-doctorates in Science and Engineering processing
  • Maintenance of FREIDA/American Board of Pediatrics
  • Assist fellowship director in clinic preparation
  • Maintain fellowship director's calendar
  • Prepare senior residents and interns schedule for rotation
  • Maintenance of education material in electronic database for fellows and residents
  • Credentialing of international/domestic visitors and rotating medical residents and
  • students offsite and onsite

40%

  • Website Maintenance
  • Provide administrative and MOC support to providers, including but not limited to triage and care coordination for patients, schedule outpatient visits, review clinic schedules, and make adjustment as appropriate, and complete the required documentation in Epic as needed
  • Process medication prior authorizations
  • Back-up scheduling and preparing bronchoscopies
  • Back-up ordering and maintenance of office/medical supplies
  • 3-hour back up on phone daily
  • EPIC super user back-up
  • Back-up for inpatient patient and clinic scheduling

Minimum Qualifications(Required)

High School Diploma/GED required.

Five (5) years related administrative experience preferably with a fellowship program.

Additional education may be substituted for required experience to the extent permitted by the JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Special Knowledge, Skills, and Abilities

Accurate and detailed

Excellent planner and coordinator

Schedule management

Critical thinker

Excellent communication skills

Resourceful.

Classified Title: Program Coordinator
Working Title: Fellowship Program Coordinator ​​​​​
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range:$19.82 - $27.26 /Commensurate with Experience
Employee group: Full Time
Schedule: Monday - Friday, 8:30 am - 5:00 pm / 40 hrs per week
Exempt Status: Non-Exempt
Location:04-MD:School of Medicine Campus
Department name: 10003091-SOM Ped V Chairs Education Clin and Rsch
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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