Manager, Operations #605133

Job Description

Supervises the operations of the School of Nursing (SON), plans and implements procedures and policies, oversees staff, and monitors operations to ensure that the SON maintains maximum efficiency.

Financial

Prepares, manages, and coordinates the SON state, local, foundation, and grant account budgets and financial reports, for Flagstaff and all distance sites, ensuring compliance with university, state, local and federal regulations and requirements.
Helps or guides determination and approval of appropriate funding sources for SON expenditures, predicting resource needs and developing long range plans.
Authorizes and approves requests for purchasing, travel payments and other expenditures.
Works with grant PIs and other university areas to ensure accurate budget proposals and proper and timely expenditures on all grants. Creates and maintains grant records.
Reviews and approves all SON faculty HRSA requests in HRSA.gov for loan repayment at the department level.
Human Resources

Works with the CHHS Dean’s office to request, search, waive, or otherwise process all faculty hires; submits requests and information to the HR service team to onboard new hires.
Supervises, trains and supports SON staff at the Flagstaff and all statewide campuses.
Prepares and maintains all SON personnel records for classification, recruiting and new hire actions, interviewing and selecting new staff, employee grievances, ensuring compliance with all university and affirmative action policies.
Serves as HR liaison for the SON.
Serves as concierge for personnel-related issues.
Works with the Administrative Associate to ensure supervision and oversight of student employees. Aids the Administrative Associate in the oversight of the submission and approvals of online bi-weekly time slips. Submits off cycle check requests as needed.
Oversees, maintains, and generates reports for non-exempt time slips and leave reporting for all SON staff.
General

Works with Director, Associate Director and Program Coordinators (Flagstaff, Tuscon, Yuma, AIP, FNP, DNP, MS and CEP/RN-BSN) to advertise programs in various local and national publications.
Serves as building manager ensuring building integrity and requests to Facility Services are submitted and completed as needed. Provides backup support to Administrative Assistant for all IT / telecommunications and service ticket submissions.
Represents the SON at university or outside meetings or conferences.
In coordination with the Director and Associate Director, develops and aids in the interpretation and implementation of SON rules, regulations, policies and procedures.
Works with University Marketing on all SON marketing materials. Oversees the SON webpage and supervises the student workers responsible for making changes. Oversees the SON Facebook page.
Serves as SON liasion for Student and departmental accounts for all student group and student billing.
Works with Financial Aid and the NAU Foundation to process scholarships and other expense items. Coordinates and manages nursing scholarships in coordination with the SON scholarship committee. Initiates and approves paperwork for the numerous scholarship award recipients.
Reviews, tracks, and enters class schedules for all faculty assignments. Works with extended campuses on extended campuses SON part-time faculty pay amounts. Submits requests for all SON non-extended campuses pay. Sends out semester teaching contract letters to all part-time faculty.

Minimum Qualifications

Bachelor's degree in related field.
2 years of management or supervisory experience.
4 years of progressive coordination experience.
Any equivalent combination of experience, training, and/or education approved by Human Resources.

Preferred Qualifications

Master's degree in related field.
Experience with PeopleSoft.
Experience with budgeting and accounting.
Experience working in higher education.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.