University Registrar #605143

Northern Arizona University
Arizona, United States
Salary Commensurate with experience
Dec 09, 2020
Employment Level
Employment Type
Full Time

Job Description

Qualified candidates must submit the following to be considered:

Cover letter, no more than 3 pages and addressing the applicant's qualifications, knowledge, skills, and abilities for the position.
Online employment application
Position Summary

Provides innovative and forward-looking strategic leadership and direction for academic and enrollment services and the management of academic and student records. Serves as the official custodian of academic records and leads the mission to create, maintain, and protect the integrity, accuracy, and security of all academic and education records of all students enrolled at the University, both past and present, by leveraging a thorough understanding of university policies and laws governing the release and appropriate use of student information. Ensures strict compliance with federal, state, and other regulatory agency requirements. Sets the strategic and operational vision, strategies, and tactics to support the mission of the University and Office of the Registrar while collaborating with the Registrar’s leadership team to plan, organize, and manage fiscal and human resources and activities.


Distinguishing Characteristics

The Registrar serves as a member of the strategic leadership team for the Vice Provost of Academic Operations and oversees the management of the Office of the Registrar (OR), comprised of 21 full-time staff members and an approximate budget of $1.6M.
The position requires a strong knowledge of and experience with contemporary and emerging best-practices in student registration and records management.
Oversees employment decisions in the OR and provides substantive input and oversight for performance assessment; allocates resources appropriately across functional areas and oversees resource use.
Mentors and motivates staff, defines work goals and standards; evaluates individual and team performance on complex work assignments; reviews completed work to verify business and technical soundness, particularly for complex or novel solutions.
Engages in continuous improvement and change management to ensure continued efficiency in the organizational and team structures of the OR.
Essential Responsibilities

Essential functions of the position include, but are not limited to the oversight of: Student class registrations, management of the academic enrollment calendar, schedule of classes, management of classroom space, processing of official, out-bound transcripts, facilitation of grade submissions, processing of grade changes, management of undergraduate degree applications and degree postings, and various complex data integrity processes.
Leads the development and implementation of strategies and policies to ensure compliance with university policies and federal, state, and local laws including but not limited to the Family Education Rights and Privacy Act (FERPA), Higher Education Act (HEA), Title IV Financial Aid, and Title IX. Collaborates with academic and administrative leaders on technology and systems that are secure, compliant and efficient, and support the student experience. Identifies, presents, and enacts solutions to enhance business procedures.
Serves as the key liaison between the Registrar’s office and various campus-wide entities, manifesting in such memberships as Academic Standards, Vice Provost of Academic Operations leadership team, and Data and Business Process Advisory Committee.
Analyzes and interprets data for use in formulating and improving policies and effectively applies contemporary technologies for the management of data and processes.
Other duties, as assigned and needed.


Minimum Qualifications

Bachelor’s degree in a relevant area
Four (4) years of related experience as Registrar, Associate Registrar, or equivalent position in a regionally-accredited higher education institution
Four (4) years of leadership, supervisory, and fiscal management experience
Or a combination of related education and experience


Preferred Qualifications

Advanced education (e.g. Master’s, PhD, EdD, professional certification) in a relevant area
Six (6) or more years of related experience as Registrar, Associate Registrar, or equivalent position in a regionally-accredited higher education institution
Six (6) or more years of leadership, supervisory, and fiscal management experience at an institution of comparable size and complexity to Northern Arizona University


How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.


Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.