BUSINESS ADMINISTRATOR ARCH ENG AND CONSTRUCTION SERVICES

Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202381 Official TSU Title BUSINESS ADMINISTRATOR ARCH ENG AND CONSTRUCTION SERVICES Grant Title N/A Job Description Summary / TWC Summary

Under general supervision, provides departmental leadership in administrative, financial, and budgetary operations of the Facilities, Maintenance and Construction Department. Overseeing local and capital improvement budgets to include day-to-day monitoring, analyzing, and reconciliation of facilities, maintenance, and construction budgets for the Facilities Department as well as financial reconciliations related to purchasing and procurement (i.e. purchase orders and requisitions).

Essential Duties Summary

• Manages the funds of the Facilities, Maintenance and Construction Department. Responsible for projects and operational expense accounts (i.e., new construction, renovations, capital expense, Title III, emergency/disaster, general maintenance, and special projects). Analyzes, monitors, and reconciles construction expenditures and budgets which include preparing and executing required documents for project specific jobs, preparing data reports, assigning expenditure codes, and making adjustment recommendations. Verifies accuracy of information.
• Reviews and processes expenditures and accounts payable/receivable transactions for construction team and departmental trades. Verifies fund availability, assigns FOAPs, coordinates budget transfers, requests proof of payment, and monitors transactions from request to vendor payment. Assures all requests, invoices, AIA documents, and payments to vendors are processed accurately. Reviews work daily and provides weekly written or verbal reports on activities.
• Plans, organizes, and monitors the financial activities for the department. Performs financial analyses of revenues and expenditures for all units during the annual budget process and periodically throughout the fiscal year using finance and accounting reports from Banner. Assists administrators with budget implementation and ongoing monitoring of departmental budgets and availability. Prepares daily and periodic status reports and makes recommendations. Generates special ad hoc financial reports for management to determine accounting trends, estimates and significant changes.
• Provides advisory support in strategic project and administrative planning and development for the department relative to financial projects, procurement, accounts payable/receivable, procedures, unplanned objectives, and reports. Plans, develops, and implements administrative and financial services. Oversees budgets, spending, purchasing and procurement, and accounting functions.
• Handles routine and complex inquiries on budgetary policy, best practices, and procedural issues concerning department activities and operations. Researches discrepancies using university policies, practices, and procedures for resolution.
• Conducts research analyses and perform statistical analyses to determine accounting trends, estimates, and significant changes for the Executive Director.
• Serves as primary liaison between the Business Operations and Finance organization (Budget, Treasury, Accounting, Procurement) and Facilities relating to project budgets and expenditures. Submits monthly reconciliation of capital project spend to Accounting Department. Serves as liaison with other departments and external contacts in identifying issues and solutions.
• Serves as Proxy for human resources and payroll functions.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range $63,840.00 - $79,801.00 Education

Bachelor’s degree (B.A. or B.S.) or higher in Accounting or any equivalent combination of higher education and experience.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:
• Policies, procedures, and practices.
• Acts as the ultimate subject matter expert in a professional discipline or function; understood to be the “go-to” expert on complex methods and procedures. Requires the ability to lead the development or modification of work procedures in the discipline or function for virtually any situation.
• Banner and other job-related software systems.
• Microsoft Office Professional or similar application.

Skill in:
• Detail oriented.
• Effective customer service.
• Multitasking and time management.
• Job-related systems.
• Both verbal and written communication.

Ability to:
• Multi-task and work cooperatively with others.
• Use Banner and other job-related software systems.

Work Experience

Three (3) to five (5) years of general office, accounting, or human resources operations related experience.

Working/Environmental Conditions

Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects light weight may be required.
Use of video display terminal.

Desired start date Position End Date (if temporary)
UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree (B.A. or B.S.) in Accounting or any equivalent combination of higher education and experience?
    • Yes
    • No
  2. * Do you have three (3) to five (5) years of general office, accounting, or human resources operations related experience?
    • Yes
    • No
  3. * Are you proficient in the use of Microsoft Office software (Word, Excel, PowerPoint) and in the use of job related databases such as Banner?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Official Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3


Similar jobs

Similar jobs