Project Director, STEM

Orange Coast College
California, United States
Salary Not Specified
Dec 07, 2020
Employment Type
Full Time


This position is open to internal Coast Community College District (CCCD) employees to apply. Permanent, current temporary, current professional experts, current part-time faculty employees are eligible to apply. External candidates, student assistants are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.

About Oran g e Coast Colle g e ( OCC )
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges. OCC has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 18,705 students, the majority of whom are from racially minoritized populations: 34% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 30% are White, and 5% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Orange Coast College Employee Demographic Information:
OCC Employee Demographics

Plans, organizes, directs, and coordinates functions and activities of the Title V Grant and/or other STEM-related grants, including implementation of the grant activity plan in accordance with the grant requirements; manages grant activities and staff, and coordinates the implementation and evaluation of related grant programs by working with students, faculty, administrators, and external educational partners.

Distinguishing Career Features
The Project Director, STEM is a mid-management position having a reporting relationship to the college Dean. The Director will be accountable for developing, sustaining, and expanding education related to the grant.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  1. Recommends objectives and goals and develops and implements annual plans for the STEM and other related grant projects. Ensures consistency of plans and their implementation with the grant requirements and other colleges, District, and Federal plans.
  2. Facilitates the development of a five-year STEM and other related grant project implementation plans with annual updates to ensure all required plan elements are implemented and grant-mandated outcomes are met.
  3. Develops and maintains partnerships with external and internal constituents, in consultation with faculty, deans, and administrators.
  4. Establishes standards of service delivery, specific goals, and performance measures. Supervises, advises, and assists program staff to accomplish established goals in order to provide and improve all aspects of the project for the community.
  5. Monitors the implementation of the STEM and other related grant projects. Ensures the evaluation of program effectiveness and prepares public information materials.
  6. Provides leadership for continuous planning and implementation for expanding programs and services consistent with the STEM and other related grant project objectives.
  7. Recruits, selects, and supervises professional experts and activity leaders to fulfill the STEM and other related grant project objectives, consistent with the grant annual plans.
  8. Develops and oversees a marketing plan for the STEM and other related grant project plans. Prepares and facilitates communications to internal and external stakeholders each semester, outlining project activities, calendars, required procedures, and participation opportunities.
  9. Develops and promotes special events, seminars, and workshops including, but not limited to, faculty and staff professional development activities, student engagement events, and outreach activities.
  10. Organizes, attends, and/or chairs a variety of administrative and staff meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.
  11. Maintains current knowledge of instructional theories and new technologies pertinent to assigned projects; learn and apply emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.
  12. Develops and monitors budgets and maximizes financial resources.
  13. Supervises, motivates, trains, and evaluates assigned personnel to provide a high quality of service.
  14. Collaborates with college and District-wide leadership related to STEM and other related grant project activities and required reporting standards; provides data for inclusion in requested reporting and analytical statistics.
  15. Directs the preparation and maintenance of detailed and comprehensive records, reports, and files related to the grant personnel, facilities, and activities; ensures the collection, recording, and reporting of required enrollment and performance data.
  16. Directs, develops, and maintains files, reports, and other documentation in compliance with grant requirements, as well as District policies and procedures.
  17. Maintains up-to-date knowledge and skills related to pertinent legislation, emerging trends in STEM and other related grant projects, and the duties and responsibilities of the position.
  18. Performs other related duties as assigned that support the objective of the position.
  19. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills
  1. Grant writing and grant administration.
  2. Federal Grant implementation including the theories, concepts, and prevailing practice in developing student support structures and STEM Partnerships.
  3. In-depth knowledge of program rules, regulations, principles, practices, and procedures.
  4. Best practices and procedures for effective communication, outreach, and public relations.
  5. In-depth knowledge of the dynamics of a culturally and economically diverse community, its education, and retraining needs.
  6. District policies and procedures governing grant-funded programs, student activities, governance, and conduct.
  7. Well-developed human relations skills to convey policies, procedures, performance reviews, and instructions to others, to make presentations to small and large groups, convey technical information to a variety of audiences, contract in-service training, and to persuade students toward a course of action.
  8. The ability to coordinate programs and activities that require identifying outcomes and sequencing steps from design to implementation and evaluation.
  9. Understanding of the philosophy and objective of the community college.
  10. Proficiency with computer skills including, but not limited to, word processing, spreadsheets, email, and databases.
  11. Personnel management, supervision, and evaluation.
  12. Budget preparation, managing, and reporting.
  1. Requires the ability to perform the essential responsibilities and functions of the position.
  2. Requires the ability to plan, organize, and supervise programs and operations of STEM and other related grants.
  3. Requires the ability to effectively manage resources.
  4. Requires the ability to prepare, manage, and report budgets, including grant reporting compliance.
  5. Requires the ability to learn, interpret, and apply State Education Code, Government Code, Title 5, and other federal and state regulations as related to the responsibilities of the position.
  6. Requires the ability to lead and direct the work of others to create a team atmosphere.
  7. Requires the ability to liaison and work closely with all relevant segments of the community, program staff, and administration with respect to promoting, furthering, continuing, and maintaining the program.
  8. Requires the ability to exhibit tact, courtesy, and patience in those relationships.
  9. Requires the ability to communicate effectively, both orally and in writing, while giving presentations, instructions, and explanations to individuals, and small or large groups notably when connecting to improve the skills of the community.
  10. Requires the ability to work cooperatively and productively with internal and external constituencies.
  11. Requires the ability to advocate for collegiality, staff cohesiveness, and the other core values of the institution.
  12. Use a computer and specialized software for data collection, statistical analysis, word processing, spreadsheet development, database management, and electronic communication.
  13. Requires the ability to compile and verify data and prepare and interpret statistical reports.
  14. Requires the ability to adapt to and learn new technology and remain current with the trends and methods pertinent to institutional research.
  15. Requires the ability to demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, cultural, disability, religious background, and sexual orientation of community college students, faculty, and staff.
Physical Abilities
  1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  2. Essential functions will vary by position.
  3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and Experience
  • This position typically requires a Master’s degree in a STEM field as designated by the grant and five years of experience in an educational environment. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
Licenses and Certificates
  • May require a valid driver's license.
Working Conditions
  • Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This position is open to internal Coast Community College District (CCCD) employees to apply. Permanent, current temporary, current professional experts, current part-time faculty employees are eligible to apply. External candidates, student assistants are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.

This is an IN-HOUSE ONLY - temporary contract, full-time, categorically-funded, 12-months per year @ 80% (32 hours per week), Educational Administrator position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The work schedule is Monday through Friday from 8 a.m. to 5 p.m. Flexible schedule and weekends might be necessary to address the needs of programs and job duties. In addition, an annual stipend of $3,000 is offered for possession of an earned doctorate from an accredited institution. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG-7)
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ).
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The deadline to apply is 11:59 p.m., February 26, 2020. Application materials must be electronically submitted online at . Incomplete applications and application materials submitted by mail will not tenure-track.

Additional Information

To be considered for employment you must submit a complete application packet. A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application.
  2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank).
  3. A Cover Letter that outlines your education and experiences relevant to this position and addresses the qualifications for this position (upload as a separate attachment - PDF recommended).
  4. A Current Resume or Curriculum Vitae of professional experience, educational background, and teaching experience. (upload as a separate attachment - PDF recommended)
  5. Equivalency Request Form and supporting documentation, if applicable . (uploaded as separate attachments - PDF recommended)
How to determine if you need Equivalency?
Candidates who do not meet the minimum requirements as stated in the job posting, but feel they have a combination of education and experience that would be equivalent to the state minimum qualifications, must attach a completed Application for Equivalency Form (which can be downloaded at ) to their online application, along with supporting documents, in addition to all other required materials. Documents not requested in the job announcement will not be considered.

Submit an application online at:

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4714.
  • All online applications received by the deadline date will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Applicants who meet the minimum qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview at the college. If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense . During the campus visit, each candidate will be interviewed and may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
  • The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practical. Based on this rating, a number of candidates will be recommended to move forward and will be invited to the campus for a second-level interview.
  • The campus President will make the final recommendation for employment to the Board of Trustees.
  • The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
  • The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.

  • To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Submission of all application materials is the responsibility of the applicant.
  • The District does not contact nor employ outside agencies or headhunters to assist us in the recruitment process for our vacant positions.
  • Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
  • During the interview process, consideration will be given to factors in addition to education and experience, including but not limited to: professional development, ability to work with others, and commitment to meet student needs.
  • Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
  • The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
  • The District reserves the right to extend the deadline, re-advertise the position or delay filling this position based on the needs of the District and the student population we serve.
  • The College does not return materials submitted in the application for a position. (Copies of original supporting documents are acceptable).
  • Official transcripts will be requested by Human Resources during the 'new hire' process.

Coast Community College District Title IX:

This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and, equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

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