Staff Accountant

Colorado State University Pueblo
Colorado, United States
$42,000.00 - $45,000.00
Dec 08, 2020
Employment Level
Employment Type
Full Time
The Business Financial Services (BFS) department is dedicated to the support of the instruction, research, and public service missions of Colorado State University Pueblo. As an integral part of the university, BFS shares responsibility for supporting the university’s mission of developing resilience, agility, and problem-solving abilities in students allowing them to navigate work in a rapidly changing world.  The university cultivates this through 8 guiding principles:  developing people, living sustainably, engaging place, empowering students, transforming learning, cultivating entrepreneurship, building knowledge, and impacting society.


 Description of Job: The Staff Accountant is responsible for performing the job duties of the Cashier or the Payroll Accountant as necessary when those employees are absent, including the following:
  • collecting, disbursing and reimbursing funds for internal and external customers.
  • processing all aspects of payroll for University employees.
  • compiling and verifying payroll changes, deductions, contract amounts, supplemental pay, retirement information, direct deposit information, tax withholding, and leave payouts.
  • preparing W-2s on an annual basis 
  • determining sufficient funds to cover mid-month and month-end payroll.
Primary Duties:
  • Works the cashier window, processes payments in a timely manner, and balances the cash drawer at the end of the shift by counting/calculating and comparing totals to reports.
  • Confirms incoming money received and classifies payment types.
  • Corrects misapplied payments.
  • Analyzes payments to determine correct account/department to apply the payment to.
  • Processes all aspects of month-end payroll for faculty and staff. 
  • Compiles and implements all changes to payroll, including garnishments, direct deposit enrollments, withholding selections, voluntary deductions, etc. 
  • Ensures that all payments and deductions are properly coded for withholding.
  •  Identifies and codes PERA retirees.
  • Prior to final processing, reconciles to payroll system reports. 
  • Enters payroll adjustments as requested.
  • Determines sufficient funds to cover month-end payroll disbursements and related vendor payments.
  • Meets with terminating employees regarding payroll questions or issues.
  • Processes all aspects of mid-month student and non-student hourly employee payroll.
  • Verifies and loads temporary hourly timesheets. Researches any problem that supervisors and students are having with electronic timesheets. 
  • Calculates overtime earned by student and non-student hourly employees.
  • Prior to final processing, reconciles all timesheets to payroll system reports. 
  • Enters payroll adjustments as requested.
  • Determines sufficient funds to cover mid-month payroll disbursements and related vendor payments. 
  • Disburses funds, such as temporary change funds, and/or checks.
  • Researches and conducts audits on petty cash/change funds by observation and verification.
  • Guides fund custodians regarding cash handling policies and procedures.
  • Completes various reports as required by federal and state guidelines.
  • Reconciles monthly PERA premiums and submits report online.
  • Initiates payment for quarterly state unemployment liability after analyzing invoice and coding employee type.
  • Monitors international tax treaties and individuals subject to international laws.
  • Determines Medicare for life insurance by identifying and calculating taxable portion of coverage based on IRS rates.
  • Distributes W-2 IRS forms to employees and IRS as per required deadlines.
  • Ensures that a payroll check issued in a previous year is voided correctly and not reported in current payroll amounts. 
  • Other duties as assigned. This may also include requests to assist other units within Business Financial Services.


 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Minimum Qualifications
  • Bachelor’s degree in Accounting, Finance or related field.
  • Intermediate to advanced user of Microsoft Office.
  • Familiar with a 10-key adding machine.
  • Two years of technical accounting experience.
  • One year of experience handling cash, accepting checks, processing credit card payments, and using a cash drawer.
Preferred Qualifications
  • Fundamental Payroll Certification or Certified Payroll Professional.
  • Preparation of bank reconciliations.
  • Preparation of payroll reconciliations.
  • Professional customer service experience including service to diverse customers and staff.
  • Two years of payroll processing.


 Supplemental Information:
All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 
  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. unofficial or official transcripts showing required degree conferred; and
  4. three professional references with contact information to the on-line application.
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Monday, January 4, 2021 will be given full consideration.

About Colorado State University Pueblo
 Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
 CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.   
 Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
 About Pueblo, Colorado 
 The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
 CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
 The University reserves the right to check additional references, with prior notification given to the candidate.
 Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
 It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or
 In compliance with the Clery Act of 1990, the University's annual security report is available at: 
 Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.