Associate Director of Administration

Massachusetts, United States
Salary Not specified
Dec 04, 2020
Employment Level
Employment Type
Full Time

Harvard University

Associate Director of Administration
Faculty of Arts and Sciences

Job Summary

Reporting to the Executive Director, the Associate Director of Administration, for Chemistry & Chemical Biology (CCB), manages and serves as the primary liaison to faculty and staff for a ~ 575 member research and teaching Department on policies and procedures for all human resource and general administrative matters. This includes all aspects of human resource operations (covering students, staff, and researchers), academic affairs, and academic financial management. As a member of the Department's senior management team, provides strategic planning, program development, and HR guidance to the Director, Chair, and Faculty.

Job Code
361058 Administrative Manager

Job-Specific Responsibilities
Direct supervision of HR and Academic Affairs Coordinator, Seminar & Events Coordinator, and Manager of Faculty Support. Human Resources: As human resources officer, manages all aspects of HR operations, including the FAS performance management program and process. Responsible for drafting job descriptions, compensation recommendations, hiring, benefits, training, and employee problem resolution. Regularly coordinates and works with FAS Human Resources and the Union. Develops comprehensive channels for CCB community by forming partnerships with Title IX coordinators, Counseling and Mental Health Services and the FAS Diversity and Inclusion Office. Responsible for working with Executive Director and Department Chair to administratively lead CCB's Diversity and Inclusion efforts to include: programming, committee staffing, outreach, engagement efforts, networking with other departments, FAS/University offices and local schools. Indirect supervision and responsibility for 25+ faculty Lab Managers/Administrators/Assistants. Partners with the Director and department managers on employee engagement activities and cross-training opportunities. Responsible for assisting staff with training, education and growth opportunities including actively mapping plans for and engaging with staff on professional development goals. Actively partners with faculty and senior management in continually assessing administrative needs and helps create an optimal organizational strategy to meet those needs. Manages HRIS systems interface and problem resolution. (~ 70 exempt/non-exempt employees, plus temporary staff.) Responsible for appointment and salary determinations for staff including exempt, non-exempt, temporary/LHT. Financial interaction and problem resolution with Financial Offices. Direction/supervision of Seminar & Events Coordinator for budgetary and organizational aspects of seminar & lectureship series and departmental functions. Administration: Departmental office administrative supervision; staff planning including training, replacement of personnel and new FAS/Central Administration policy implementation; daily interaction with faculty, staff, students, researchers, other university and non-university personnel; responsible for the establishment, implementation, review, and resolution involving departmental and other policies. Represents department on relevant FAS and university committees as needed. Partners with Executive Director on special projects. Liaises with IT for Refresh Program.

Basic Qualifications
  • 7+ years of progressively responsible administrative management experience that includes staff supervision
  • HR related or financial management experience.

Job Function
General Administration

Sub Unit

USA - MA - Cambridge

Chemistry and Chemical Biology

Time Status

00 - Non Union, Exempt or Temporary

Salary Grade

Pre-Employment Screening
Criminal, Identity

35 hours per week

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.