Field Placement / Database Coordinator

California State University, Monterey Bay
California, United States
Salary Not specified
Dec 04, 2020
Employment Level
Employment Type
Full Time

Field Placement / Database Coordinator

Classification: Administrative Analyst/Specialist - Exempt II
Department Name: Education & Leadership Department
Job Number: MB2020-PD2654
Status: Open Until Filled. Apply today! Application Screening Begins: January 11, 2021.
Priority Screening Date: 01/10/2021
Recruitment Status: Apply today! Application Screening Begins: January 11, 2021.

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.

As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.


Under general direction of the Department of Education and Leadership Chair, the Field Placement Coordinator provides program leadership for Field-Based Education and acts as lead for the area's database information. Work is reviewed in terms of meeting the overall goals and objectives of the program.

The Department of Education and Leadership in the College of Education offers programs in Elementary Education, Secondary Education, Special Education, School Psychology and Master of Arts in Education. The department also operates an internship program leading to the same credentials.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  • Works with program coordinators to arrange for placement of candidates in credential programs (e.g., General and Special Education, School Psychology, Ed Admin, and undergraduate integrated credential programs). Assures that all field experiences meet the requirements set forth by CCTC. Other duties include:

    • coordinates the activities of field supervisors, including overseeing required documentation of field placement activities
    • communicates with credential candidates regarding program expectations and field requirements
    • conducts regularly scheduled professional development and in-service training activities for field supervisors
    • maintains communication with field placement supervisors in the field regarding candidate requirements and evaluation
    • participates in regularly scheduled department and program meetings
    • collects and maintains confidential assessment data relevant to field placements
    • acts as liaison among the department, districts, and schools, including, but not limited to, coordinating contracts between department and districts that mentor our candidates as well as developing new partnerships as needed.
  • Assists the Department program coordinators with the dissemination of program information and the application materials to interested parties. This includes:

    • coordinates with Department Chair, program coordinators, faculty, and campus instructional technology support staff to ensure functionality of database and generate data needed for input
    • monitors and audits the management and summarization of the data to generate data summaries and reports for the Department to be used for program improvement and accreditation reports, such as NCATE/CCTC.
  • Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.

Minimum Qualifications:
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Specialized Skills:
Skill in: Advanced Excel Skills (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events.

Preferred Qualifications:
Three (3) years public experience especially in culturally and linguistically diverse classrooms. Master’s degree or equivalent in appropriate area; experience and/or formal training in classroom observation and supervision. Knowledge or co-teaching and residency models of teacher preparation. Experience with pre-service or in-service teacher training programs. Understanding of regulations and standards pertaining to teacher education in California. Commitment to field-based teacher education. Experience as a public school administrator or supervisor. Exceptional ability to communicate verbally and in writing in a professional, persuasive and tactful manner. Technical fluency with Banner in the use of Microsoft Office Suite; Google’s G-Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/Common Management System or equivalent Student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Founding Vision Statement.

Special Conditions of Employment:
  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with:
    • access to, or control over, cash, checks, credit cards, and/or credit card account information; and
    • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
  • May require occasional evenings and/or weekend work.

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

Compensation and Benefits:
  • Type of Appointment: Probationary, Full-Time
  • Collective Bargaining Unit: Clerical and Administrative Support Services (CSUEU)
  • Anticipated Hiring Salary: Low- to mid- $5,000’s
  • CSU Salary Range
  • FLSA Status: Exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year (pro-rated). For more information, visit CSU Benefits R09. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information and to view the Schoonover Park photo gallery.

How to Apply:
To apply, visit

For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.