Berman Institute Financial Analyst

General Summary/Purpose:

The Johns Hopkins Berman Institute of Bioethics seeks a Financial Analyst (FA) to coordinate, oversee and perform financial functions related to both sponsored and non-sponsored activities with primary focus on non-sponsored accounts. The FA will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary and sponsored budgets, plan and determine costs of business activities and recommend budget adjustments and other cost improvement measures. This position will also ensure that all funding is received and that expenditures do not exceed revenue, develop financial planning and cost analysis reports, meet with faculty to review and ensure compliance with university and/or agency regulations and restrictions, and perform comprehensive financial analysis to improve departmental financial effectiveness and compliance with JHU and/or agency regulations and restrictions. This position will also be responsible for payroll for approximately 30 FTEs.

Note: This position is not eligible for visa sponsorship.

Specific Duties and Responsibilities:

Financial (30%):

• Develops complex financial reports for forecasting, trending and results analysis
• Develops and oversees the maintenance of account budget monitoring systems and
• Monitors, identifies and communicates over expenditures to faculty and administrative staff; also resolves funding shortfalls
• Monitors expenditures of funds to ensure adherence to award document guidelines
• Keeps abreast of laws and regulations that apply in order to maintain up-to-date compliance with all sponsored and non-sponsored accounts
• Oversees the procurement process for all faculty accounts
• Coordinates the timely and accurate set up of payroll (eform processing)
• Reviews and approves procurement cards by the monthly deadline
• Provides training for staff as required on financial systems
• Work with faculty and staff to set-up Independent Contractors and verify the process is in accordance to University guidelines.
• Prepare and process KB15N’s; journal entries; non-payroll cost transfers; shopping carts; on-line payments; expense reimbursements as needed.
• Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls.
• Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines

Financial Analysis and Reporting (30%):

• Performs analysis on budget performance, investigates variances, provides justification, and communicates to leadership, as requested
• Assists in researching expense and volume variances
• Seeks to resolve any expense posting errors and communicates proper expense allocation, as needed
• Completes monthly reconciliation for the department accounts and analyzes budget patterns and project expenditures
• Extracts financial data from various accounting and information systems and performs financial and cost accounting analysis of data
• Updates/maintains annual budget file and quarterly budget projection numbers
• Generates and distributes monthly reports and creates new reports to improve monitoring of revenues/expenses within the department, as assigned
• Ensures expenditures for budgets are monitored and reports are prepared to maintain balanced account

Grant Management (15%):

• Processes journal entries and cost transfers as needed, reconciling reports and research related payroll and financial data
• Facilitates and/or produces specialized sponsored research/project reports utilizing institutional and/or departmental systems)
• Ensures proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University

Payroll (25%):

• In conjunction with the Sr. Administrative Manager will monitor shared workflow and provide assistance and guidance to faculty, students and staff regarding payroll
• Submits ISRs for new hires, position maintains, bonus supplements and other routine payroll functions.
• Enters hours into CATS and ensures documentation is accurate and approvals are obtained
• Ensures complete and accurate personnel files are maintained
• May work in online systems for VISA requests
• Monitors E210 system for compliance
• Works with Directors office on annual faculty appointment process as it relates to payroll
• Works with academic office on post-doctoral fellowship and visiting scholar appointment process as it relates to payroll
  

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor’s degree in finance, accounting, or other related field required
• Three years progressively responsible related financial/accounting experience required
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Previous payroll experience
• Work experience in a research, academic or university environment, and strong knowledge of SAP
• Proficiency in COEUS and JAWS/SWIFT

Classified Title:Financial Analyst
Working Title: Berman Institute Financial Analyst ​​​​​
Role/Level/Range: ATP/03/PC
Starting Salary Range:$50,700 to $65,000 per year
Employee group: Full Time
Schedule: M-F 8:00 am-4:30 pm
Exempt Status: Exempt
Location: 05-MD:School of Public Health
Department name: 10000153-Bioethics Institute
Personnel area: Academic and Business Centers

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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