Administrative Associate

Position Information

Vacancy Number: S-00670 Position Title: Administrative Associate Classification Title: Administrative Associate Department: Theatre Operations Employment Type: Full-Time Duties and Responsibilities:

The department of Communication and Theatre is seeking an Administrative Associate. The overall job functions are to support the mission of the department, the mission of the College and the mission of Auburn University at Montgomery.

For each of the four Theatre productions each academic year the Administrative Associate will:

Procure royalties, order scripts, attend production meetings, announce auditions, craft publicity artwork including designing and printing posters, announce performances, design and print theatre playbill, design and print tickets, attend at least one dress rehearsal and all performances, complete daily ticket and concession sales paperwork, audit production/cashier paperwork, production bookkeeping, process donations

Coordinate front of house operations to include reservations, ticket office and sales, greeting patrons, operating concession, assisting with event planning and opening night reception, curtain speech, working with student stage management team and ushers, and helping to facilitate emergency plan/evacuation/medical/other

Budget and reconcile the annual theatre season

Maintain audition list and patron list, audience development, social networking; Maintain theatre production archives

Maintain theatre Inventory and area specific Supplies, Purchasing, coordinate area specific Shipping and Receiving

Assist with student organization: Theatre AUM Guild ( TAG )

Maintain theatre program memberships in professional organizations

Assist with theatre recruiting fairs

Arrange Theatre Guest Artist Details

Coordinate and Process Team Travel

Assist with assessments

Process Hiring, Timesheets, and Scheduling for Student Assistants and Peer Mentors

Attend department meetings, university/college staff meetings, and campus training sessions

Knowledge, Skills, and Abilities:

Theatre skills such as scenery, electrics, costumes, properties and sound
Knowledge of word processing software and the ability to operate standard PC/PC software applications
Knowledge of Excel and other spreadsheet software
Knowledge of applicable university policies and procedures
Knowledge of general office procedures and professional office behavior
Knowledge of assigned department forms, rules, etc.
Interpersonal skills and cultural competence
Oral and written communication skills
Analytical skills
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to perform basic mathematical computations
Ability to respond to several demands at one time
Ability to prioritize assignments
Ability to coordinate the work of others

Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.

The successful candidate will provide administrative support for Theatre Operations and must be available some evenings and some weekends during scheduled theatre productions and recruiting fairs.

Job Open Date: 12/02/2020 This posting will remain open until closed: Yes Job Close Date: Salary Band: 103 Special Instructions to Applicants:

Auburn University at Montgomery is an Equal Opportunity Employer committed to excellence through diversity and encourages applications from historically underrepresented groups, veterans, and individuals with disabilities.

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus

Quick Link https://www.jobs.aum.edu/postings/4507 Position Profile Link Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

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