Academic Coordinator, Mathematics
ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges. POSITION SUMMARY: The Academic Coordinator works independently, performing a broad range of highly skilled administrative and clerical functions for the Math Department and serves as a resource for faculty, students, and other staff members. As the primary front-facing member of the math department, this position helps maintain a climate that is welcoming and inclusive to visitors and community members alike. Reporting directly to the Math Department Chair, the Academic Coordinator performs the following essential duties and responsibilities:
- Provide a broad range of administrative support for the Math Department such as: Maintain student database and create templates for using the data for documents and the distribution of information. Produce final documents formatted with correct spelling, syllabication, punctuation, and grammar with materials that may be of a technical or confidential nature and/or contain non-English language. Monitor and assist in drafting budgets and process budget documentation. Support faculty teaching and research. Support faculty personnel reviews, faculty recrui ting, and department/program reviews. Collect, compile, and analyze information. Prepare agendas and support materials for conferences, committees, and meetings. Coordinate special projects. Order supplies for classrooms, offices, laboratories, and/or studios.
- Respond independently to inquiries requiring knowledge of policies and guidelines.
- Ensure that requests for actions and/or information are relayed to the appropriate staff or faculty as needed. Interpret requests and help implement action; make sure that information is furnished in a timely manner; decide whether faculty or administrators should be notified of important or emergency matters.
- Coordinate schedules, room assignments, student registration, and other processes.
- Assist with day-to-day computer issues and software applications.
- Coordinate department or program and public events, lecture series, and colloquia..
- Assist with grants administration: Act as liaison with Dean of the College’s office to track budgets and process budget documentation for internal and external faculty and student grants. Provide information on faculty and student research and assist with grant reporting.
- Perform clerical tasks such as: Schedule appointments and maintain calendars. Organize office purchases and supplies based on needs. Maintain confidential and non-confidential files and records (paper and/or electronic). Answer phones and route callers to the appropriate faculty or staff member. Duplicate (photocopy, scan, etc.) materials.
- Hire, process personnel paperwork for, and in some cases directly supervise typically 50-60 student employees. Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.
- Maintain department or program webpages as directed.
- Coordinate special projects/tasks and provide assistance as assigned.