Associate Vice Chancellor, Resource Administration
UC San Diego
Associate Vice Chancellor, Resource Administration
Filing Deadline: Wed 1/6/2021
Salary Range: Commensurate with Experience
The Associate Vice Chancellor for Resource Administration, Academic Affairs (AVC-RA) is the chief financial and administrative officer for Academic Affairs, has a dotted line reporting relationship to the Campus Chief Financial Officer, and serves as a primary resource consultant for the Vice Chancellors reporting to the Executive Vice Chancellor, Academic Affairs (EVC), i.e., VC Equity, Diversity & Inclusion (VC EDI), and VC Student Affairs (VC SA).
The AVC-RA reports to the EVC and is responsible for providing high level strategic direction and planning for Academic Affairs as well as providing leadership and/or work direction to several functional areas and management oversight across the organization that reports to the EVC.
The AVC-RA: represents and acts on behalf of the EVC and possesses delegated authority on all budgetary and administrative matters within the EVC’s span of control; develops and sets institutional policy and procedures; establishes internal controls to assess and manage risk in areas such as budget and finance, human resources, labor relations, facilities renovation and management, and information systems; serves as a member of the EVC’s senior leadership team; formulates and implements strategic, tactical, organizational, financial, and operational solutions to institution-wide issues; works closely with Academic Affairs’ academic leaders to manage matters including the management of faculty recruitment and retention related budgets; works closely with other senior staff to acquire and manage resources and infrastructure necessary to adequately support the teaching, research and service mission of Academic Affairs; investigates and resolves issues with potential campus-wide impact and consequence.
Plans and leads projects and initiatives in support of Academic Affairs’ broad instructional, research, and outreach mission. Sets and guides priorities, and coordinates interrelated projects among functional areas. Serves as the key administrative liaison between the EVC and other areas of Academic Affairs including the Academic Divisions, Professional Schools, Colleges, Academic Support Units (Library, Academic Computing, Graduate Studies, Summer Session, Office for Students with Disabilities (OSD), Academic Integrity), EVC Offices (Academic Personnel, Undergraduate Dean, Institutional Research, Stuart Collection), and Extended Studies and Public Programs.
AVC-RA serves as the key administrative liaison between Academic Affairs and other VC areas, UCSD departments, schools, central campus administrative units and the Academic Senate. S/he represents Academic Affairs by serving on or chairing campus committees and working groups. S/he develops relationships with other campuses, Office of the President (OP), and other relevant organizations that will help inform the development of analyses, models, and strategic directions.
• Advanced Degree in Public Administration, Finance, or Business or a minimum of ten years related business experience in a research oriented academic environment or an appropriate combination of education and experience.
• Advanced skills in strategy development, systems planning and change management.
• Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department. Excellent leadership abilities to oversee multiple functions or departments through subordinate managers.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Able to interpret and communicate, both verbally and in writing, highly complex, and often highly technical information in a clear and concise manner.
• Advanced knowledge of organizational theory and ability to translate into practice and advanced knowledge of organizational consulting.
• Advanced project management skills.
• Skills in establishing and implementing customer service standards.
• Expert knowledge and extensive experience in analysis of complex financial data to determine financial feasibility and institutional risk, formulation and implementation of creative solutions, financial and programmatic modeling, and evaluating and developing business models for self-supporting activities
• In-Depth knowledge of policies and procedures of public and private funding and accounting standards
• Extensive experience working with Data and Reporting Systems such as; Corporate budgeting and financial reporting systems, Financial Information Systems, Payroll and HR System, Data Warehouses, and Student Information Systems
• Proven skill to interpret and negotiate contracts and MOUs
• In-depth knowledge and extensive experience in administration of and policies in: human resources management, data analytics and ERP systems, capital project budgeting and management, and space utilization analysis and management
• Demonstrated experience and strong working knowledge of basic business software tools such as Excel, Word, PowerPoint, web-based technology, and other automated systems and tools
• Extensive experience and demonstrated ability: Management, leadership, and supervisory skills; Short and long-range strategic planning; Demonstrated ability to convene meetings, lead effective and constructive discussions; Proven ability to provide effective leadership in a diverse, ever-changing, and unpredictable environment; Problem solving and conflict resolution skills; Succession planning and career development; Business process analysis and development; Information systems management; Developing strategies to support diversity and inclusion.
• Requires non standard work hours and occasional travel.
• Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
• This position is designated “Confidential” within the meaning of the Higher Education Employer- Employee Relations Act.
• Job offer is contingent on clear Background Check.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.
This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (18 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan.
For more information about UCSD Benefits please visit https://blink.ucsd.edu/HR/benefits/index.html and UCSD Work/Life visit https://blink.ucsd.edu/HR/benefits/work-life/quality-index/index.html.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html