BUSINESS ADMINISTRATOR

Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202376 Official TSU Title BUSINESS ADMINISTRATOR Grant Title N/A Job Description Summary / TWC Summary

Under general supervision oversees the day-to-day operations of business for Texas Southern University Department of Public Safety.

Essential Duties Summary

• Handles confidential and sensitive information.
• Plans, organizes, and monitors the financial activities of the agency and prepares the agency’s financial reports. Oversees the agency’s administrative expenditures; oversees the development and timely submission of the agency Monthly Cash Flow and Appropriation Tracking reports to Agency Leadership.
• Develops strategies, and when appropriate, designs implement plans for reducing Department expenses, increasing operational efficiency, integrating new technologies.
• Process expense reports and invoices; tracks progress of payments and monitors outstanding accounts
• Monitors, provides preliminary approval, and ensures compliance with budget of all submitted expenses.
• Monitors accounts in preparation of expenditures to include purchase requisitions, expense authorizations, travel expenses, and payroll transactions.
• Provides flexible reports to include revenue and expense analyses of practice, research, institutional and discretionary funds presented by account type, division, program, and in consolidated form for the Department.
• Monitors and distributes mail from the general email account.
• Coordinates and facilitates monthly budget meetings with command staff.
• Maintains database of professional licenses and contracts & executive memberships.
• Process purchase orders as directed.
• Ensures that all items are invoiced and paid on time.
• Compiles and processes data to maintain routine reports, prepares periodic reports.
• Types, proofreads and edits correspondence, reports, requisitions, etc.
• Organizes and maintains record keeping, researching and preparing simple reports.
• Works as liaison, with vendors conducting business with the department.
• Maintains administrative records and documents pertaining to the accounts.
• Assist in maintenance of accurate and up-to-date files and purchase logs.
• Compiles data from reports using required knowledge of departmental and/or university policies and procedures.
• Serves as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.
• Assists with ad hoc office projects.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range $48,273.00 - $60,341.00 Education

Bachelor’s degree or higher or equivalent combination of education and experience.

Master’s degree and/or professional certification in business, accounting or other related field preferred.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:
• Policies, procedures, and practices.
• Banner and other job-related software systems.
• Microsoft Office Professional or similar application.

Skill in:
• Detail oriented.
• Effective customer service.
• Multitasking and time management.
• Job-related systems.
• Both verbal and written communication.

Ability to:
• Use word processing, spreadsheet and database programs.
• Multi-task and work cooperatively with others.
• Use job-related software and systems or HRIS employee database.

Work Experience

Five (5) years of related experience in general office, accounting, or personnel operations.

Preferred:
Experience in task management.
Experience in managing business operations.
Experience in the specific duties, policies, and computer systems described in this position description.
Significant financial management skills.
Communication skills including presentation skills.

Leadership/Supervisory Responsibilities

N/A

Work Complexity/Budget Authority

N/A

Independent Judgment/Decision Making/Problem Solving Skills

N/A

Personal/Organizational Contacts

N/A

Customer Service Relationships

N/A

Working/Environmental Conditions

Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects light weight may be required.
Use of video display terminal.

Desired start date Position End Date (if temporary)
UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date 12/14/2020 Open Until Filled (overrides close field) No Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s degree or higher or equivalent combination of education and experience ? Master’s degree and/or professional certification in business, accounting or other related field preferred.
   • Bachelor's Degree.
   • Equivalent combination of education and experience.
   • Master’s degree and/or professional certification in business, accounting.
   • None of the above.
2. * Do you have five (5) years of related experience in general office, accounting, or personnel operations?
   • Yes
   • No
3. * Do you have experience in task management?
   • Yes
   • No
4. * Do you have experience in managing business operations?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3