Program Administrator

Johns Hopkins University

Job Description

Classified title: Program Administrator

Role/Level/Range: ATP-3-PB

Starting Salary Range: Commensurate with experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Position Type: New

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Global Programs - 60000109

Department name: Jhpiego

Reports to (Job title): Reports to (Job title): Project Director

General summary/purpose:

The Program Administrator will coordinate and support program, financial, contractual, monitoring and administrative functions for Global Health Security Agenda Project. The SPC will collaborate with GHSA Project Director and Field Operations Director, Program Officer 1, and relevant country program officers, program administrators, field staff and partners.

Specific duties & responsibilities:

Provide organizational support:

  • Establish and maintain shared team sites for collaboration and knowledge management (MS Teams, SharePoint)
  • Post and update tracking sheets for projects when relevant on Team Sites
  • Participate in HQ Country Ops Teams Meeting

Provide administrative support to GHSA

  • Organize travel for GHSA Project staff as needed (hotels, airport transfers, conference registration, etc.)
  • Manage procurements done through HQ, including quote approval, status updates through process, and confirmation of delivery
  • Pay invoices through SAP
  • Update CRM with project achievements monthly
  • Assist in onboarding new program administrators and training in how to use Jhpiego systems
  • Support contractual/ agreement requirements of all country projects
  • Support drafting and reviewing subagreements, joint implementation plans, and technical service agreements
  • Route documents for approval and signature in a timely manner
  • Maintain records of all fully executed documents

Provide programmatic support all country projects

  • Attend project meetings and calls
  • Record and share topics discussed and action items following meetings

Minimum qualifications (mandatory):

  • BA or equivalent with 2+ years’ program and administrative experience in international environment
  • Understanding of global health and development approaches
  • Knowledge of administrative processes and approaches and financial reporting and reconciliation
  • Knowledge of contracts and global program operations
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  • Proficiency in writing and editing letters, reports and documents
  • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
  • Strong decision-making skills and results-oriented approach
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
  • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
  • Availability to travel independently in new environments
  • Proficiency in MS Office
  • Ability to travel 25% to low resource settings

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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