Lead Payroll Specialist

Maryland, United States
Salary Not Specified
Nov 30, 2020
Employment Type
Full Time
Description/Job Summary

Reporting to the Payroll and Contract Manager the Payroll and Contract Specialist Lead utilizes the Part-time Employee Automatic Contractual Employment (PEACE) System in generating adjunct faculty and contractual staff contracts. The Payroll Specialist Lead utilizes the HP LAN System and Financial Management Information System (State Payroll System FMIS) for processing and reviewing payroll timesheets for PIN and contractual employees.

The Payroll and Contract Specialist Lead provides customer-oriented quality service to the students, faculty, staff and guests of Baltimore City Community College displaying exceptional organization, professionalism, communications and attention to detail.


  • Uses established systems (i.e. software) to organize and efficiently keep track of information;
  • Process and review PIN and Contractual timesheets;
  • Prepare payroll forms for the supervisor approval;
  • Calculate and input the Personnel Action Request(PAR) forms for the supervisor approval;
  • Review the shift and in charge payments;
  • Assist with audits, and special projects;
  • Assist with the review and download of the payroll file from CPB;
  • Generate part-time employment contracts;
  • Backup to cost center managers to generate contracts;
  • Verify and approve the payroll section of interim pay requests;
  • Verify and approve check cancellations and stop payments;
  • Verify and provide dual employment information to other state agencies;
  • Process employment authorization forms for work study students;
  • Verify and provide payroll data to HR for new health care for contractual employees;
  • Verify and process payroll journal entries each pay period in HPLan and FMIS;
  • Verify TAU data for processing overload contracts and overload payments for PIN faculty;
  • Verify secondary employment for processing contracts for PIN employees;
  • Verify secondary employment for processing payroll payments;
  • Greets visitors, answers phones and responds to inquiries or directs callers and visitors to appropriate staff;
  • Maintains and continuously develops a working knowledge of the services, operations and/or functions of the office in order to provide accurate information and assistance to the customer;
  • Ensures quality, accuracy, and completeness of work activities and products;
  • Follows established procedures to ensure consistency, accuracy and completeness of work;
  • Reviews work carefully for completeness and accuracy;
  • Assists with leave report and secondary employment, monthly 26 pay faculty report;
  • Maintains the payroll monthly accrual spreadsheet;
  • Serves as backup for processing of the parking file;
  • Serves as backup for SPS initiating and review and update PCA in SPS
  • Review crosswalks for PCA in FMIS
  • Corrects PCA from report and matches FMIS to PCAs;
  • Assists with reviewing and correcting 530 screen in FMIS for adjustments;
  • Send updates for web page
  • Processes payroll recovery;
  • Other related duties as assigned.
Required Qualifications
  • Bachelor's degree in a related field
  • 3 years of hands on payroll experience
  • Experience with the BANNER payroll system

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