The primary purpose and responsibilities of the Bursar position include the leadership, management, planning, directing and organizing of activities of the Bursar's Office and oversight of the student loan programs at The University; assist the Sr. Associate Vice Chancellor of Business Services (SAVCBS) in the review and approval of student fees and refunds, fiscal year end reports and activities, reconciliation of accounts and other fiscal responsibilities; responsible for all decisions in the Bursar's Office during the absence of the (SAVCBS) with the implementation of Banner this position ensures End of Day, Billing, Refunds, set up for exemptions/waivers and updates of fee rates are processed and accurate; ongoing assistance with training/updates to One Stop Personnel and other department training as requested; review and approval of the GASB report, 1098T reporting, campus write offs and the FISAP reports are essential; long and short term planning for the department; and liaison for department contracts, including but not limited to, Collection Agencies, banking institutions and other UT campuses.
This position duties include but not limited to:
- Provide leadership in the planning, organizing, directing and controlling of all functions, processes and systems relating to student-related financial transactions, including the University's accounting system (IRIS), the Student Information system (BANNER), payment processing (TOUCHNET), accounts payables and receivables, cash management and reconciliation of Bursar department accounts.
- Perform professional duties to manage the loan collection effort for loan funds and portfolios.
- Review and approves federal loan program reports to the Department of Education and organizes data for the annual accounting report in conjunction with Financial Aid and Accounting Services.
- Ensure Federal, State and University compliance for all loan funds, also directs programming for a complex loan system. Liaison to the ECSI for all contact, set up and compliance issues.
- Handle all complex issues relating to student fees, student loans and distribution of income for the campus.
- Oversee payments made to the university from all sources of over 195 million dollars annually, refunds to students of over 40 million dollars annually and billing to third parties of over 6 million annually.
- Process and manage funds distributed by Financial aid in excess of 48 million dollars annually.
- Oversee transmission of funds handled daily by Bursar's Office staff
- Assist the Sr. Associate Vice Chancellor of Business Services with fee related issues, planning and supervision of daily operations which includes cash receipts responsibilities and reconciliation.
- Make recommendations on policy decisions and problem solving to Sr Associate Vice Chancellor of Business Services.
- Prepare monthly, quarterly, and yearly reports for various reporting agencies, including campus, UT system, state and federal government.
- Dual responsibilities in selection, training and supervision of loan and fee personnel.
- Review and evaluate staff, campus training for PCI compliance, Annual Cash Management training, and staff interviews/selections when required.
The Ideal Candidate:
- Must have decision making skills and ability to work well with people.
- Must have excellent communication skills, both oral and written.
- Must be able to multitask and work in a fast-paced environment.
- Must have accuracy and knowledge of BANNER and SAP software and systems.
- Must have knowledge of Microsoft Excel and Word.
- Must have supervisory skills/experience.
Review of applications will begin on December 4th and continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Bachelor's Degree; three to five years of supervisory experience in Higher Education in a University Business Office environment; two to three years of experience in collections and skip tracing or loan management; a minimum of three years supervisory experience with multi staff; and must have a background of dealing with large sums of money and fiscal responsibilities.
Preferred Qualifications: Understanding of budgets and fiscal operations; and experience with Argos, TouchNet, Web design, and IRIS computer software is preferred.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
Bursar, Bursar Office
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