Research Program Coordinator

General Summary/Purpose

The Research Program Coordinator will join our multidisciplinary team of physicians, scientists and laboratory technicians for Sleep Research in the division of Pulmonary and Critical Care Medicine. He/she will have an opportunity to interact with national leaders in the field, through our NIH and industry funded studies, and contribute to study design and implementation.

The candidate will work with the Principal Investigator to organize and conduct research trials in the outpatient and inpatient settings. The Research Program Coordinator will be responsible for participant recruitment, enrollment, patient related study protocol procedures and regulatory procedures for human studies in the program. Patient related procedures include the following: Organization, entry, and submission of accurate participant and field research data from medical records per protocol requirements. Documentation of study adverse events. Optional Phlebotomy, and vital signs (if certified) for select studies. Basic serum and blood sample processing may be a part of select studies. Regulatory procedures includes assistance with IRB submissions, administering questionnaires and study materials in accordance with protocols. Basic serum and blood sample processing will be a part of select studies.

Specific Duties & Responsibilities

• Coordinate participant visits and follow-up, schedule appointments with study participants, make telephone reminders, send recruitment letters, track and locate participants.
• Ensure that proper written informed consent from each study participant is obtained prior to entering study; ensure that the original signed and dated consent from each study participant is filed in participants’ research record.
• Design and maintain organizational tools to conduct the study accurately and in compliance with good research practice.
• Maintain participant’s follow-up tracking database; maintain records of study participants’ status by using an enrollment log.
• Maintain an organized filing system for electronic and paper-based research records according to HIPAA and IRB regulations and guidelines
• Administer survey questionnaires if mandated by study protocol
• Visits research patients in research clinic, clinical inpatient areas or via home visits for in-person data collection via completion of standardized surveys or research assessments, procedures/tests
• Input clinical and biosamples data, organize, edit, and verify accuracy of data in databases.
• Performs basic descriptive statistics using spreadsheet and statistical software using research data
• Recruit and screen potential study participants according to protocol’s inclusion and exclusion criteria; be knowledgeable of the protocol so that study activities are completed correctly and completely.
• Work independently and under the direction of the supervisor to ensure successful completion of each research study.
• Provide assistance to the study supervisor in tasks relating to IRB submissions: completing progress reports, tracking of renewal dates, completing adverse event forms, writing draft forms.
• Complete basic biosample processing including centrifugation, pipetting, plasma/serum cell freezing and biosamples freezing. Training can be provided. Shipment of samples to outside labs per study protocol.
• Keep the Clinical Research and Management System (CRMS) up to date with patient eligibility and enrollment in research studies.
• Organization, entry, and submission of accurate participant and field research data from medical records per protocol requirements. Documentation of study adverse events.
• Ensures accuracy and timeliness of data collection.
• Interacts regularly with members of the research team regarding data management and the status and progress of ongoing studies.

Minimum Qualifications

Required: Bachelor’s degree in related discipline required.

Some related experience required.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Special Knowledge, Skills, and Abilities

• Knowledge of medical terminology
• Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues and promptly notifies supervisors of any potential concerns regarding interactions with patients
• Position requires flexibility.
• Ability to work independently and manage multiple tasks, detail oriented, and self-motivated.
• Ability to use personal computer; proficiency in Microsoft Word and Excel; database and spreadsheet knowledge.
• Excellent oral and written communication skills and interviewing techniques required.
• Strong interpersonal skills and excellent organizational and time management skills required.

Technical qualifications or specialized certifications:

• Must have current CPR certification.
• Standard HIPAA courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date.
• Experience in electronic data capture (e.g. REDCap) preferred but not required.

Specific physical requirements for the job:

• Sitting in a normal seated position in office setting
• Standing and/or walking for extended periods of time
• Lifting and/or assisting patients during evaluations within crowded clinical environment
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Classified Title:Research Program Coordinator
Working Title: Research Program Coordinator ​​​​​
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range:$16.26 - $22.35 ; commensurate with experience
Employee group: Full Time
Schedule: Monday-Friday; 8:30am-5:00pm; Up to 40 hrs/ week
Exempt Status: Non-Exempt
Location: 33-MD:Johns Hopkins Bayview
Department name: 10002817-SOM DOM Pulmonary
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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