Wisconsin, United States
Salary Not Specified
Nov 24, 2020
Employment Type
Full Time
Job no: 228933-LI
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Grant, Research, Contract Management, Health Care, Medical, Social Services, Management/Supervisory, Project Management, Quality, Risk Management and Compliance, Research, Scientific

Position Summary:

The Assistant Administrator, Research Administration will be responsible for the day-to-day operations of Department of Surgery (DOS) basic science, clinical, surgical outcomes, translational, education and global health research administration operations. The Assistant Administrator balances overseeing day-to-day operational activities with developing and implementing a vision in line with strategic initiatives. The DOS places research as a fundamental pillar in its academic mission and strategic plan and over 80% of faculty members in the Department are engaged in funded research. The DOS has been in the top 10 of NIH rankings of Surgery Departments for the past six years, with a rolling 3-year average of $18M in total research funding. The large portfolio includes NIH, DOD, PCORI, foundation, society, association, and industrial funding, with strengths in training grants, clinical trials, and Wisconsin Surgical Outcomes Research (WiSOR). It is crucial that the myriad of policies, procedures, and overall best practices are followed in order to maximize success and maintain an edge in this extremely competitive environment.

The Assistant Administrator oversees an infrastructure that supports research and provides direct oversight of over 30 FTE. The Assistant Administrator reports as part of a dyad team to the Administrator and Vice Chairs of Research and serves as a member of the department's administrative leadership team.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required, preferably in the field of business, biological science or healthcare. Masters preferred.

Minimum Years and Type of Relevant Work Experience:

At least six years of progressively responsible experience managing complex, multidisciplinary research programs in an academic healthcare setting, as well as an in-depth understanding of academic medicine's multiple missions of (education, research, clinical) is required. Extensive prior involvement with pre- and post-award research administration oversight, proposal development, budget planning and preparation, automated financial systems, or administrative management of basic science and large and complex clinical research programs also required. Three years minimum of supervisory experience required. This position also requires strong skills in leadership, financial management, building and maintaining strong working relationships, oral/written communication, team building, collaboration, decision-making and staff development skills, as well as the ability to operate in high-pressure situations and in a highly-matrixed organization. Candidates must also demonstrate a high degree of initiative, and understanding of operational efficiencies, cost containment and strategic planning.

Additional Information:

A criminal and/or caregiver background check will be conducted.



Work Type:

Full or Part Time: 80% - 100%

Appointment Type, Duration:



Minimum $102,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please select "" to submit a cover letter and resume. In your application materials, please address how you meet the Minimum Years and Relevant Work Experience.


Cory Reithmeyer
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:


Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Nov 24 2020 Central Standard Time
Applications Close: Mar 1 2021 11:55 PM Central Standard Time

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