OPERATIONS MANAGER

Job no: 229021-AS
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department: SMPH/ICTR/ICTR-ADM
Location: Madison
Categories: Communications, Editing, Broadcasting, Media, Event Planning, Program Coordination, Marketing, Public Relations, Office & Administrative Support, Project Management



Position Summary:

This position reports to the ICTR Administrative Director, providing responsive support for a wide range of administrative and operational requests, as well as leading larger projects and initiatives. The incumbent is expected to utilize a considerable amount of independent initiative and judgment, exercising a high level of administrative problem solving and analytic ability.

The School of Medicine and Public Health has a deep and profound commitment in diversity both as an end in itself, but also as a valuable means for eliminating health disparities. As such, we strongly encourage applicants from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required.

Minimum Years and Type of Relevant Work Experience:

Required Qualifications:
-Minimum of 2 years of project management experience (managing tasks and deadlines, coordinating the work of others).
-Minimum of 1 year of communications experience (producing reports, process documents, marketing materials or other communication products for internal or external audiences).
-Experience providing logistical support for small and large meetings.
-Excellent organizational skills and strong detail orientation.
-Strong customer service orientation with excellent interpersonal skills.
-Proficiency with Microsoft Word, Excel, PowerPoint.
-Ability to handle sensitive issues and always maintain confidentiality.
-Strong enthusiasm and aptitude to learn and implement new technology (systems and tools).

Preferred Qualifications:
-Facility with virtual meeting platforms, such as Zoom, WebEx, and Teams.
-Facility with Cloud-based tools for storing and sharing information.
-Experience working with financial processes, such as making organizational purchases and tracking expenditures.

Prefix assignment determined by years of relevant work experience.

A minimum of 7 years' experience is required for appointment at the senior level.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.

Department(s):

A532900-MEDICAL SCHOOL/ICTR/ICTR-ADM

Work Type:

Full or Part Time: 80% - 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click "" to start the application process. You will be required to submit a cover letter and resume for consideration. Your cover letter should highlight your experience and skills as they relate to the listed qualifications for maximum consideration.

This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.

Contact:

Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN) or ASSOC ADMIN PRGM SPEC(R07FN)

Employment Class:

Academic Staff-Renewable

Job Number:

229021-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Nov 24 2020 Central Standard Time
Applications Close: Dec 8 2020 11:55 PM Central Standard Time

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