Facilities Planning Assistant Director

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
Nov 24, 2020
Employment Type
Full Time

Working Title: Facilities Planning Assistant Director Official Title: Assistant Director, Planning and Construction (L) Employment Class: Non-Instructional Academic Staff FTE: 1.0 Compensation: $75,000-$79,990; commensurate with experience FLSA Status: Exempt Terms of Employment: Annual, Fixed Term-Renewable Position Summary:

This position reports to the Executive Director of Facilities Management. The Planning and Construction department, which is part of Facilities Management, is responsible for providing planning, design and construction services for 4.2 million GSF on the Oshkosh campus, Fox Cities and Fond du Lac campuses.

This position is responsible for developing and directing the physical plant capital budget submissions to UW System Office of Capital Planning and Budget. It develops and manages the campus space use plan for all three UW Oshkosh campuses. It develops and manages the capital improvement plans with Winnebago, Outagamie and Fond du Lac counties. In addition, it supervises the Planning and Construction department personnel.

In addition, the position oversees the development and maintenance of a sophisticated computer-aided design data base system which includes space inventory and management system for campus buildings. This position exercises considerable independent initiative and independent judgment in establishing daily priorities in activities, and makes decisions involving space management planning and design with upper level agency representatives typically without the director present. Work will typically be performed under general supervision.

Physical requirements of the position are the ability to walk around campus, climb ladders, carry large sets of building plans, read a measuring tape, etc. A number of areas that this position will need to access are not fully accessible due to stairs, narrow doorways, equipment layout etc.


20% 1. Prepare and coordinate all material required for various multi-year physical planning and funding submissions including the biennial Capital budget, All-Agency funding priorities and small project lists.

20% 2. Prepare and/or coordinate for State review the submission of all individual project requests, required back-up material, construction cost estimates, and program statement development (GPR, PR & Gifts). The projects will be represented and promoted as required before State funding agencies, the State Building Commission, and Board of Regents.

10% 3. Prepare and/or coordinate all material required for the development, implementation and maintenance of a campus long-range physical development plan. Direct and participate in special studies regarding the long-range plan elements, such as transportation, parking, landscape, exterior signs, and real estate needs. Work closely with appropriate University personnel in the development and implementation of campus plant for upkeep and improvement of physical facilities, outdoor recreation, physical education and athletic areas, walks, drives, and parking lots.

15% 4. Coordinate project construction programming, planning, and design with various architects, engineers, other design and technical professional, campus users, UW-System administration, and various State, local and county agencies as appropriate. Serve in a support and information capacity during construction phases of such projects.

15% 5. Serve as the physical space manger, working closely with appropriate University personnel to develop, maintain and implement a campus wide interior space use plan which meets program needs and State of Wisconsin space management requirements.

5% 6. Maintain a digital building and infrastructure database, and utilize Computer Assisted Design software such as AutoCAD for design development and space utilization. Use Computer Assisted Facilities Management (CAFM) software such as FACMan to optimize management of facility and infrastructure resources. Efficiently meet expected administrative duties of a facility planning and space management office using software such as TMA and Archibus.

15% 7. Manage the Planning and Construction Department’s employees, workload, schedule, priorities, etc. - supervise: 4 employees (3 professional level) - in-house design and construction projects - bid document revealment and review - prioritize, assign and oversee projects - manage project budgets - evaluate options to get projects completed on time.

Qualifications Required:

1. A two-year building industry (architectural, plumbing, HVAC, electrical, civil) drafting/design degree and four years architectural drafting/design experience, with a minimum of six years total.
2. Two years supervisory experience.
3. Work experience with conceptual/technical interior design and space planning, project proposal preparation and budget development, project production, design and planning methodologies.
4. Work experience in development of long range capital development plan.
5. Work experience using AutoCAD, Excel, Access, Microsoft Word and PowerPoint for the design, drawing and management of construction projects.
6. Experience using computer aided drafting and design software on a personal computer.
7. Demonstrated commitment to Diversity, Equity, and Inclusion


1. Bachelor Degree in interior design, interior architecture, architecture or engineering from accredited institution.
2. Experience with reviewing building design, HVAC, plumbing and electrical systems.
3. Experience with AutoCAD v. 2017 or higher software.
4. Experience performing 3-D drafting and rendering in AutoCAD or REVIT software.
5. Experience with integrated planning.
6. Work experience in a higher education environment.

To Apply:

Applicants must submit the following documents using the online application:

Resume, cover letter, contact information for 3 professional references.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/ .

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by December 13, 2020, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.