Associate Dean of the College: Advising and Mentoring

Massachusetts, United States
Salary Not Specified
Nov 24, 2020
Employment Type
Full Time
Class Deans Office Job Description

Job Summary

Responsible for strategic leadership, in collaboration with the leadership team within the Dean of the College division, towards making a student’s Smith experience excellent, challenging, and meaningful. Along with monitoring the academic progress and welfare of students, responsible for developing and creating a difference in the journey of each student and is tasked with creating the differentiators that will allow each student success beyond Smith irrespective of their academic majors.

Provide strategic guidance on advising, specifically focusing on curricular requirements, degree progress and post-graduate possibilities; work closely with faculty and administration on student academic matters; consult and coordinate with offices across the campus; and partner with faculty advisors on a wide variety of issues.

Supervise the Class Deans staff. Responsible for creating and monitoring the yearly office budget. As the Senior Class Dean, manage the Class Deans’ website.

Please attach both a current resume, cover letter and references with contact information, best combined into a single PDF or Word document.

Essential Functions

Work closely with the Dean of Students and Associate Dean for Integrative Learning to support the ongoing work and effort of integrating the curricular and co-curricular experiences to ensure students can make the most of their Smith experience during their four years on campus and beyond.

Serve as a liaison with the provost office particularly around advising of students.

Monitor academic progress for all seniors. Meet regularly with students on academic probation. Provide academic advice about course selection, degree progress, curricular requirements and options. Refer students to appropriate college resources such as tutoring, student affairs, counseling and medical services, career services, financial aid, religious life, etc. Coordinate with student affairs, the registrar, counseling and disabilities services, and academic programs as needed to assist students. For seniors who have not finished their program of study, determine a course of study to complete the degree elsewhere.

Communicate with students in academic, personal and emotional difficulty and contact faculty around student difficulties, as appropriate. Explain and support Smith policies to students, faculty and parents.

Monitor workflow in the office and make arrangements for substitutions during any prolonged absence by a class dean to ensure continued student services. Recruit new faculty to serve as class deans as needed. Keep deans and office staff abreast of new programs, services and technologies at the college.

Work closely with the registrar and associate dean of the faculty around policy issues, revisions of Smith Catalog and Student Handbook. Collaborate with the registrar and the chief technology officer on functional and useful administrative technology for the advising function. Collaborate on Workday (ERM system) implementation.

As Chair of the Subcommittee on Honors and Independent programs: advise faculty and students about Departmental Honors, student-designed majors and minors and the Smith Scholars program.

Supervise creation of dockets for weekly Administrative Board meetings, class deans meetings, and bi-annual Academic Review for academic standing.

Partner closely with the director of liberal arts advising and major advisors in the various departments.

Administer student funding: Mellon Mays Undergraduate Fellowship, Summer Intensive Language Study grant, Nina Rothchild fund, Tomlinson Funds for thesis writers, in coordination with the Smith Students’ Aid Society, grants for interterm and summer study and funding for special opportunities. Work closely with the dean of the college around special requests.

Attend faculty meetings, serve on the College Council on Community Policy, Committee on Academic Priorities Policy Subcommittee, and other committees as needed. Read files for the Office of Admission when needed. Represent Smith at COFHE and other conferences. Serve as the lead for Workday and other ERM processes.

Responsible for oversight of the Class Deans Office and the Lazarus Center for Career Services.

Represent the College in place of the dean of the college as needed, chairing Administrative Board, Honor Board, etc. Represent the dean of the college on the College Council on Community Policy.

Communicate the policies under the offices of the dean of the college policy clearly across the college as necessary.

Attend the dean’s weekly dean of the college staff meetings, and meet regularly as part of the dean’s executive leadership team for purposes of strategic planning, budget management, and seamless cooperation with the curricular functions of the college. Contribute to the College’s re-accreditation processes and reports.

Collaborate closely with the Dean of Students and Asoc. Dean of Integrated Learning on developing, implementing and assessing the Smith Differentiators.

Other duties as assigned by the dean of the college.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Ph.D in any discipline plus a minimum of five years of teaching/administrative experience, or equivalent combination of education and experience. Experience working with diverse backgrounds.

Preferred Qualifications

Prior experience with liberal arts advising, post-graduate advising and extensive work with historically underserved students highly preferred.


Must be a strong speaker, an engaged and empathetic listener; possess superb organizational skills; ability to master Banner and other software; capable of understanding and working within the culture of care at a residential, liberal arts college, work well with multiple constituencies and able to juggle multiple demands. Committed to student success in the context of a rigorous academic program and committed to women’s education, cultural diversity, and liberal arts education in a residential environment.

Please attach/upload a current resume and cover letter in order for your application to be considered for this position.

Review of applications will begin

December 7, 2020

Compensation Grade:

Grade E

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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