Administrative Assistant

Posting Details

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES :
•Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
•Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
•Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
•Assigns and supervises the work of student employees.
•Serves as operational liaison to other departments, campus, and community
•Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
•Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
•Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE :
•Facilitating and supporting graduate enrollment
•Maintaining and updating facility software
•Advising campus organizations
•Operating standard printing and binding equipment
•Preparing bids
•Registering and enrolling students in a class

Required Qualifications

•High School diploma or GED ; and
•One year of specialized training in administrative support or a related field; and
•Three years of administrative support or related office experience

Knowledge, Skills and Abilities:
•Office principles and practices
•Budgeting principles
•Basic mathematics
•Customer service
•Computer and basic office equipment
•Software applications (some positions require knowledge of specific operating system and HTML )
•Grammar and writing formats
•Organizational skills
•Problem solving
•Ability to multitask with attention to detail
•Research, preparation, and analysis of data
•Communication as applied to interaction with students, coworkers, supervisor and the general public

Preferred Qualifications

•A strong work ethic and ability to display initiative.
•Experience and willingness to create documents and share data with Google Drive/suite.

Physical Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally

FLSA

Non-Exempt

Additional Demands

Some departments may require occasional night or evening work

Hours of Work

Monday – Friday 8 a.m. to 4:30 p.m.

Posting Number

S119P

Open Date

11/23/2020

Priority Deadline

12/14/2020

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. How many years of Administrative support experience do you have?
   • 0-2
   • 3-5
   • 6-9
   • 10 or more
3. Do you have previous experience as a supervisor or manager?
   • Yes
   • No
4. How many years of experience do you have working in an office environment?
   • 1-2
   • 3-5
   • 6-8
   • More than 10
5. Please describe any previous experience you have working in a customer service enviornment
   
   (Open Ended Question)
   
   

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter
3. References (3-5 with contact information)

Optional Documents

1. Transcripts (unofficial)