Grants Manager


Position Information

University Code 34121 University Title Assistant Research Administrator University Job Family Research - Support ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Local Working Title Grants Manager Position Number 575910 Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department Psychology Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The Department of Psychology in the College of Humanities and Sciences invites applicants to apply for the position of Department Grants Manager. The Department Grants Manager position is responsible for accounting, administrative, operational, and fiscal functions for departmental grants, contracts, cost-share accounts, fellowships, and awards. This position completes tasks with minimal supervision and makes decisions independently while managing and negotiating creative solutions in grants management. This includes daily management and account reconciliation; budgeting; reporting; travel; procurement of materials, supplies, and services. The position will also have independent communication with staff in multiple University offices ensuring compliance with organizational, University, State, and Federal policies, procedures, and guidelines. Will communicate with Principal Investigators in all matters related to grants from pre-award proposal preparation, through post-award grant management and grant close-out. Independently anticipates, identifies, assesses, and resolves grant-related problems that may arise within the University as well as with external collaborators and vendors. Will assist the Grant Administrator and Service Center Director with grant-funded faculty salary administration related to grant release/course buyouts planning, summer salary, fund distribution adjustments, and cost-share accounts. Will monitor all labor distributions on grant projects and will process funding changes before budget end dates and process pre-doctoral graduate student stipend payments.
This position will serve as department contact for compliance assurance efforts with support from the department Grants Administrator, Service Center Director, Chair, and Dean’s Office Financial Management staff as necessary to identify compliance options and help resolve faculty questions and concerns. Also, this position will serve as a departmental procurement and travel administrator, requiring extensive knowledge of procurement and travel policies and procedures. Will communicate changes and updates to current policies to all faculty and staff, and will oversee the completion of procurement and travel documents. Will also serve as a research study participant petty cash custodian and e-gift card research support contact. This position is also a departmental purchasing cardholder.

Minimum Hiring Standards

•Ability to independently analyze and interpret financial and operational issues.
•Ability to interpret and apply complex federal, state, local, and institutional regulations and contractual terms.
•Significant experience in financial management and operations, with experience in a federal, state, or university setting.
•Knowledge of and ability to manage administrative and accounting functions related to funded grant/contract, payroll issues, reconciling grant accounts, and producing both summary and forecast reports.
•Ability to provide excellent customer service to a diverse population required.
•Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU .
•Demonstrated ability to work independently, handling and managing multiple tasks, and to set priorities.
•Ability to work in a team environment and effectively with others including students, faculty, and staff.
•Excellent communication, organization, problem-solving, and time management skills.
•Experience with Microsoft Office, with particular demonstrated proficiency with Microsoft Excel.

Preferred Hiring Standards

•Obtained Certified Research Administrator ( CRA ) credentialing.
•Advanced knowledge of Virginia Commonwealth University’s policies and procedures, including administration of Sponsored Programs, Effort Reporting, Procurement and Payment and Cash Operations.
•Expertise in Banner, RAMSPOT, RealSource, and other software applications relevant to grants management and fiscal operations.
•More than two years experience in financial management and operations, with experience in a federal, state, or university setting.
•Bachelor’s degree in a related field with progressive work experience in research administration preferred.

Required Licenses/ Certifications Anticipated Hiring Range $40,000 to $47,000 Application Process/Additional Information

Please submit a resume/CV, and contact information for three professional references, one of whom must be a current or most recent supervisor. A cover letter is optional but encouraged.

Campus Monroe Park Campus Hours/Week 40 hours/week Normal Work Days/Hours M-F; 8:30 AM to 5:00 PM (flexible) Job Open Date 11/23/2020 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link http://www.vcujobs.com/postings/101933 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience with Banner Finance, Bank of America Works, RealSource, ChromeRiver and/or RamSPOT.

    (Open Ended Question)

  2. * How many years of experience do you have creating and maintaining reports in Microsoft Excel?
    • None
    • less than 1 year
    • 1-3 years
    • 3-5 years
    • More than 5 years
  3. * Do you have prior experience processing graduate stipend and tuition payments?
    • Yes
    • No
  4. * Please describe your experience with post-award grants management.

    (Open Ended Question)

Optional & Required Documents
Required Documents
  1. Other Document
  2. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae (CV)


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