Analyst I/II, Accounts Payable
- Employer
- Auburn University
- Location
- Alabama, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 20, 2020
View more
You need to sign in or create an account to save a job.
Position Details
Requisition Number
S516P
Home Org Name
Procurement and Business Services
Division Name
VP for Bus-Fin & CFO
Position Title
Analyst I/II, Accounts Payable
Job Class Code
ED36
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Level I:
Under close supervision, assists with a variety of routine accounts payable duties with an established spending limit. Responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. Assists with taxable fringe benefit reporting and 1099 processing and reporting.
Level II:
Under general supervision, performs a variety of routine accounts payable duties with an established spending limit. Responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. Responsible for taxable fringe benefit reporting and 1099 processing and reporting.
Level I: Grade 30 Salary Range: $28,000 – $46,700
Level II: Grade 31 Salary Range: $31,300 – $52,100
Essential Functions
Level I:
1. Assists in the analysis and approval of a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness. May assist
with identifying units that regularly submit payment requests which lack compliance with current payment policies and procedures in order to provide additional training and support.
2. Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.
3. Assists in analyzing system reports to identify spending patterns and to ensure expenditures are within policy guidelines.
4.Performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.
5. Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.
6. Assists in compiling and reporting the taxable fringe benefits paid by Auburn University and its institutionally-related foundations (Auburn University Foundation and Tigers Unlimited Foundation)
to Payroll.
7. Performs other related duties as assigned.
Level II:
1. Reviews, analyzes, evaluates, and approves a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness. Collaborates with units that lack compliance with current payment policies and procedures in order
to provide additional training and support.
2. Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.
3. Generates system reports to identify spending patterns and to ensure expenditures are within policy guidelines.
4. Coordinates and performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.
5. Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.
6. Compiles and reports to Payroll the taxable fringe benefits paid by Auburn University and its institutionally-related foundations: Auburn University Foundation and Tigers Unlimited Foundation.
7. Performs other related duties as assigned.
Education Level
Bachelor's degree
Field of Study
Business, Accounting, Finance, Analytics, or related field.
Years of Experience
Level I: 2 years Level II: 4 years
Area of Experience
Level I:
Experience in accounts payable, invoicing, and other accounting functions.
Level II:
Experience in accounts payable, forecasting, audit, and 1099 processing.
Requirements for Additional Job Levels
Education Level
Field of Study
Years of Experience
Area of Experience
Requirements for Additional Job Levels
Minimum Skills and Abilities
Level I:
Demonstrated knowledge of accounting principles and practices to include internal controls and audit processes. Strong analytical skills needed to find disparities and cost savings opportunities. Working knowledge of IRS accountable plan rules and taxable fringe benefits. Demonstrated knowledge of 1099 reporting and processing.
Minimum Technology Skills
Level II: Advanced Microsoft Excel skills.
Minimum License and Certifications
None required
Desired Qualifications
Excellent communications and critical thinking skills, professionalism, attention to detail, and analytical skills
Salary Grade
30
Salary Range
$28,000 - $52,100
Job Category
Business/Accounting/Finance
Working Hours if Non-Traditional
List any hazardous conditions or physical demands required by this position
Posting Date
11/20/2020
Closing Date
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/20155
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Required fields are indicated with an asterisk (*).
- * How were you made aware of this opportunity?
- AU Employment website
- Employment websites (Indeed, HigherEd Jobs, etc.)
- Veterans Assistance Services
- Disability Assistance Services
- Newspaper
- Professional Journal
- Listserv
- HR email
- Social Media
- State Employment Service
- Walk-in
- Other
- * Please select the answer that best describes your current
employment relationship with Auburn University.
- Not a current Auburn employee
- Current Auburn employee in position less than one year
- Current Auburn employee in position more than one year
- * Do you have a Bachelor's degree or higher in Business,
Accounting, Finance, Analytics, or related field?
- Yes
- No
- * Do you have 2 years of experience in accounts payable,
invoicing, and other accounting functions?
- Yes
- No
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert