Administrative Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Nov 19, 2020
Employment Level
Administrative
Employment Type
Full Time

General Summary/Purpose

Coordinates administrative activities such as purchasing, and other administrative activities for the Taussig Heart Center, interprets operating policies;exercises independent judgmentin the resolution of administrative problems.

Will fill in as necessary to assist the Administrative Staff, and other areas as needed and provide telephone/email coverage for the Taussig Heart Center Administrative Staff.

Specific Duties & Responsibilities

Coordinates and implements office services such as purchasing, assigned projects and other administrative activities.

Participates in budget development by assisting office manager when assigned budget related projects.

Provides administrative support to five or more faculty members for correspondence, meeting scheduling, travel arrangements and reimbursements.

Provides administrative support for document typing and proof reading.

Is responsible for preparation of selected personnel and other administrative documents. Responsibilities include JHU maintaining current JHED information, and maintaining employee history data base.

Is responsible for typing, editing and distribution of minutes for various divisional meetings.

Locates and compiles information and data to format reports, graphs, tables, etc., for presentation, publications, reports and manuscripts.

Communicates policies and major announcements, including lectures, meetings, seminars, grant opportunities and deadlines. Schedules various standing meetings and monthly JHM Ambulatory QI meetings.

Coordinates Faculty recruitment schedules.

Interprets and communicates operating policies.

Conducts orientation of new employees as needed.

Is a departmental resource for non-routine information for individuals external to the department; answers questions and provides guidance.

Operates personal computer to access email, electronic calendars and other office support software.

Uses various software applications, such as word processing, spreadsheets, relational databases, SAP, and graphic packages to assemble, manipulate and/ or format data and reports.

Scope of Responsibility:

Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within JHU/JHH. Is sensitive to the interrelationship of both people and functions within the department.

Decision Making:

On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. Ability to make independent decisions within the department’s scope of interest.

Authority:

Will not oversee or direct the activities of staff or a function.

Communication:

Exchanges non-routine information using tact and persuasion as appropriate, requiring excellent oral and written communication skills.

Minimum Qualifications(Required)

High School Diploma or GED required.

Three (3)years related experience required.

Additional education may substitute for required experience, to the extent permitted by the* JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications
Experience with SAP is preferred, but not required.

Experience in a research or University setting preferred.


Special Knowledge, Skills, and Abilities

Excellent interpersonal and organizational skills required. Experience in the use of software applications, databases, spreadsheets, and/or word processing required.Operate personal computer to access e-mail, electronic calendars, and other basic office support software such as PowerPoint, Excel and Microsoft Word. Ability to answer a multi-line telephone system and field calls as appropriate.

  • Final applicant for this position may be required to complete skills assessments appropriate to position description.

Classified Title: Administrative Coordinator
Working Title: Administrative Coordinator ​​​​​
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range:$17.42 - $23.95 /Commensurate with Experience
Employee group: Full Time
Schedule:Monday - Monday, 8:30 am - 5:00 pm / 40 hrs per week
Exempt Status: Non-Exempt
Location:04-MD:School of Medicine Campus
Department name: 10003075-SOM Ped Cardiology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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