Bursar - Account Specialist, Bursar

Employer
University of St. Augustine
Location
Florida, United States
Salary
Salary Not Specified
Posted
Nov 18, 2020
Employment Type
Full Time
The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

Perform bursar tasks, assist inprocessing changes requested by students, supply purchases, petty cashmanagement, and general record keeping duties under the direction of theFinance Manager. Includes all or part ofthe essential functions below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Petty Cash and Supplies Ordering

  • Manage Petty cash – managerequest for and disbursement of petty cash, collection of expense receipts,maintain record of use of petty cash by department and account number andcommunicate with Corp Accounting for expense booking
  • Manage office supply orderingfor the campus
  • Allocate office supplies expenseto department and post cost allocation to Corporate Accounting for booking


Receipting

  • Provide receipts to students forpayments – Scan, save and process Call-in credit card payments, walk-inpayments, FSA, etc.
  • Provide document behind receiptingfor Corporate Accounting to batch process
  • Post transactions to Jenzabar
  • Analyze AR Reports to identify andassist with collecting on student past due balances


Bursar

  • Assist with ensuring billingstatements go out timely and accurately and are aligned with pre-determineddates as outlined on the academic calendar
  • Assist students with paymentplans, refund, bursar hold and billing questions
  • AR collections – weeklymanagement, initiate and confirm correct data
  • Tuition & fee assessment –record and process schedule changes as approved by Registrar, calculate anyrefund or tuition changes, share changes with Financial Aid
  • Tuition & fee assessment –record and process post professional changes (see above)
  • Fee assessment – record andprocess miscellaneous fees
  • Refund /returns – record andprocess miscellaneous returns/refunds due to drop/withdrawal, return of lenderfunds, credit card credit, AP to HigherOne,
  • Refund/returns – Process Fundson Hold, CPE Seminar cancellation
  • Support the Bursar team byensuring superior data quality ' work with counterparts in the organization toresolve data integrity issues


Projectsupport – as required

  • Under the Direction of the Finance Manager, ExecutiveDirector of Finance, or CFO, assists with audit and other reporting requirementpreparation and data entry.
  • Coordinates closely with Registrar, Bursar, Finance,Financial Aid, and other departments assisting with other accounting relatedtasks.
  • Support on 90/10 reporting
  • Back up of AccountingAssociate/Accountant for PO handing purposes
  • Gear store Inventory management- Complete month end reportand work with office supply coordinator to assure the school has sufficientinventory.


OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities thatmanagement may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to :
Bursar, Team Lead

Positions Supervised: N/A

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

  • High school diploma orequivalent required. Associate degree in accounting or related field with anaccounting certificate preferred or minimum of 3 years applicable accountingexperience.
  • Experience in an academic oreducational setting preferred
  • Previous computer experiencewith intermediate to advance knowledge of Microsoft Office, specificallyExcel.
  • Self-motivated, team player,work well with all levels of professionals.
  • Ability to organize and work onmultiple projects.
  • Proven analytical thinkingability.


TRAVEL

Minimal travel required.

BUSINESS COMPETENCIES

To perform the job successfully,an individual should demonstrate the following competencies:

Collaborates - Buildingpartnerships and working collaboratively with others to meet shared objectives.

Being Resilient - Reboundingfrom setbacks and adversity when facing difficult situations.

Instills Trust - Gainingthe confidence and trust of others through honesty, integrity, and authenticity.

Drives Results - Consistentlyachieving results, even under tough circumstances.

Innovation - Creatingnew and better ways for the organization to be successful.

Customer Focus - Buildingstrong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involveexposure to moderate noise levels. Work involves operation of personal computerequipment for six to eight hours daily and includes physical demands associatedwith a traditional office setting, e.g., walking, standing, communicating, andother physical functions as necessary.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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