Director of Purchasing and Contracts

Posting Details

Position Title

Director of Purchasing and Contracts

Job Description

The Director of Purchasing and Contracts has primary responsibility for supervising the operations of the purchasing department; ensuring adherence to all federal and state regulations and statutes; negotiating, evaluating and executing purchase orders and contracts; analysis of major bids; maintaining the approval queue system for requisitions; overseeing the procurement card system and developing and ensuring adherence to university bidding process as well as regulatory policies and procedures.

ESSENTIAL DUTIES
• Supervises purchasing employees
• Negotiate and execute purchase orders or vendor contracts as needed to support critical business needs and evaluate vendors and bids to ensure compliance with regulatory and MWSU policies and procedures for the procurement of goods.
• Develops new programs and oversees implementation of software updates, maintains purchasing system and assists in providing advice, instructions, and training in the use of the system. Manages and oversees the set up and maintenance of the requisition approval queue system.
• Oversees Procurement Card Program, and initiates online monthly ACH transfers for procurement card.
• Works with purchasing and campus individuals on budget and encumbrance problems. Responsible for maintaining and developing written policies and procedures and training MWSU employees on those policies and procedures.
• Coordinates the initiation, publication, and opening of MWSU bids with the purchasing manager. Ensuring all bonding, insurance and wage rate information is included. Handles all labor disputes that have been filed with the State of Missouri for construction bids.
• Prepares and analyzes financial data for various MWSU projects.
• Responsible for ensuring all encumbrances have been reviewed at year end. Responsible for working with Accounting Services to ensure auxiliary encumbrances, prepays and fixed assets are accounted for properly at year end.
• Performs other duties of a similar nature or level.

Required Qualifications

• Bachelor’s degree in accounting or related business field and a minimum of five years’ progressively responsible experience in a purchasing related field required. Minimum 3 years’ experience with spreadsheet and data processing, as well as supervision of subordinates; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Preferred Qualifications

• Master’s degree in related field
• Prior State or University experience in purchasing preferred

Physical Demands

• Sedentary Work
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Exempt

Additional Demands

KNOWLEDGE, SKILLS, and ABILITIES

• GAAP
• Computer applications, including Microsoft Office Suite, online banking, and computerized accounting systems (Banner)
• Purchasing and payment procedures
• Basic accounting and recordkeeping systems
• State bidding requirements and procedures
• Supervision/Leadership of a team
• Analysis
• Strong Oral and Written Communication
• Ability to identify processes needing improvement, and to recommend improvements
• Ability to handle multiple priorities, with awareness of deadlines
• Communication, interpersonal skills as applied to interaction with colleagues and the public

Hours of Work

M-F 8:00am – 4:30pm

Posting Number

S117P

Open Date

11/17/2020

Priority Deadline

Open Until Filled

Yes
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. Do you have prior experience in Higher Education?
    • Yes
    • No
  4. Do you have previous experience as a supervisor or manager?
    • Yes
    • No
Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts (unofficial)
  4. References (3-5 with contact information)
Optional Documents

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