Program Coordinator
- Employer
- Saint Martins University
- Location
- Washington, United States
- Salary
- Salary Commensurate with experience
- Date posted
- Nov 17, 2020
View more
- Position Type
- Administrative, Student Affairs, Career Services
- Employment Level
- Administrative
- Employment Type
- Full Time
POSITION SUMMARY
Under the general direction of the Assistant Director, Career
Development, the Program Coordinator is responsible for providing
administrative support and program management to the Career Center
in Title III grant and all daily activities, tasks, projects, and
major events. This is a Title III grant-funded position budgeted
for 5 years. The Program Coordinator is responsible for tracking
time and effort for the career center staff, including Internship
Navigators, and other staff and faculty involved in grant
activities. Responsible for tracking internship programming,
travel, events, and placements.
Ranked by Niche as the second (#2) most diverse private college in
Washington State in 2020. Saint Martin’s is extremely proud of our
student diversity. Our university treasures persons of all
abilities, ages, ethnicities, genders, nationalities, orientations,
races, and religions. In particular, we know that students educated
in an ethnically diverse settings perform better academically and
reap greater professional success than their peers from more
homogeneous learning environments. We proudly celebrate that our
student population is 51% undergraduate and 32% graduate students
of color. We are committed to pursuing an employee community which
reflects a similar, if not the same percentage.
Therefore, we intentionally encourage and request that members of historically underrepresented groups apply to join this community. All of us, from all backgrounds, are making a commitment to do and be better for our students, faculty, and staff.
Established in 1895, Saint Martin’s University serves as the educational mission of Saint Martin’s Abbey. The Abbey is a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus. As the mission is Catholic and Benedictine, one of our values is a spirit of hospitality welcoming all, regardless of an individual’s faith, religion, or spirituality.
Essential Functions & Responsibilities Essential functions, as
defined under the Americans with Disabilities Act, may include any
of the following representative duties, knowledge, and skills. This
list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all
functions and duties performed by incumbents of this position.
Employees are required to be in attendance and prepared to begin
work at their assigned work location on the specified days and
hours. Factors such as regular attendance at the job are not
routinely listed in job descriptions but are an essential function.
Essential duties and responsibilities may include, but are not
limited to, the following.
NOTE: This job may be completed partly remote at direction of the Assistant Director, Career Development but will still need to provide front desk support.
Title III Grant Coordination (85%)
o Provides administrative support in the development and
implementation of Title III grant program/project functions,
including creating and maintaining filing systems, both electronic
and physical.
o Ensuring implementation of policies and practices related to the
Title III grant and Career Center activities.
o Schedule appointments and maintain calendars of Associate Dean
& Director, Assistant Director, and Internship
Navigators.
o Provides oversight and organization of all Title III
documentation, including; hours tracking for all staff, finances
and grant spending, and project planning provided by Associate Dean
& Director and Assistant Director.
o Works with Controller to fill out and submit appropriate weekly,
monthly, quarterly, and annual documents for Title III grant.
o Through one-on-one appointments, provides direction and
assistance to walk-in students in outlining effective steps toward
achieving their career and educational goals as it relates to using
Handshake, personality assessments, work-study positions,
internships, scholarships, and job search efforts.
Career Center Support (25%)
o Provides front desk coverage for the Career Center; answers phone
and greets student, staff, faculty, and community members who visit
the office.
o Assists the Assistant Director, Career Development with
coordinating the career fairs by helping develop marketing
materials, soliciting sponsorship, corresponding with attendees,
processing registration, and donations. Helps manage the catering,
develops marketing materials, and coordinates with faculty to
schedule classroom presentations on these events.
o Manage Career Center social media accounts with career
announcements, events, internships, and more at direction of
Assistant Director, Career Development.
o Other duties as assigned by Assistant Director, Career
Development.
COMPETENCIES
o Excellent written and oral communication skills.
o Excellent customer service skills; able to represent the Career
Center to both internal and external visitors.
o Proficient in utilizing computer programs in an office
environment; ability to create and maintain electronic and manual
files.
o A demonstrated understanding and value for the contributions that
a diverse workforce can make to the success of the organization and
the students we serve.
o Ability to establish and maintain effective working relationships
with others, including faculty, staff, employers, and students from
diverse academic, socio-economic, cultural, ethnic, and disability
backgrounds.
o Ability to maintain confidentiality.
o Ability to ask for assistance when necessary.
o Ability to work collaboratively and cooperatively in a team
environment.
o Ability to work and multitask with multiple deadlines and
projects.
o Ability to present a professional image of the department.
o The ability to perform assigned duties in a manner consistent
with applicable laws, regulations, and goals and policies of Saint
Martin's University.
o Independent worker who is also able to work in a team and express
ideas and contribute for the betterment of the university.
o Must be supportive of a Catholic Benedictine philosophy of
education.
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT
• Bachelor’s degree or equivalent AND two (2) years of full-time
administrative experience OR Equivalent mix of
education/experience.
• Strong skill in using word processing and spreadsheet software,
preferably Excel & MS Word, Outlook, and Google Drive
• Successfully pass a criminal background check.
PREFERRED QUALIFICATIONS
• Experience with Title III, or another federal grant.
• Experience with accounting principles.
• Experience managing social media accounts, including Instagram,
LinkedIn, Twitter, and Facebook.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment and remotely.
Physical demands include:
• Moves objects (less than 50 pounds) long distances (more than 20
feet).
• Ability to be mobile campus-wide for appropriate business
needs.
• Operates a variety of standard office equipment requiring
continuous or repetitive arm-hand movements.
• Reading, writing, speaking, hearing, standing, bending,
sitting.
• Learning and comprehending.
• Collaborate as a member of a dynamic team
• Requires visual concentration on detail.
• Manual dexterity and precision required for keyboarding
• Must be able to sit for long periods at a time at a
computer
• Must be able to concentrate on details and process complex
information while experiencing frequent interruptions.
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